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IEP in HTML Format

Click here to access the IEP form in HTML format.

 

How to use this form:

Maine’s IEP form is now provided in an electronic (HTML) format, viewable in any browser (Firefox, Safari, Internet Explorer, etc.).

This form can be completed online, and then saved or printed as required. (For offline use of the form, click here.)

Guidance information is provided for many of the form’s data fields, identified by blue question-mark icons.  For assistance in determining the appropriate information for any of these fields, click on the icon and additional instructions will appear in an alert box.

 

Once all the fields of the form have been filled-in, print the document using the Print Completed IEP Form button located at the very end.

Note: In order to optimize readability of the printed document, set the print orientation to landscape.

The information can also be saved electronically as a PDF, if your computer has that capability.  A simple way to accomplish this is to "print to PDF". To do this, click the print option at the bottom of the form.

  • Windows: In the print management box that appears, select your PDF creator (i.e., Adobe Acrobat, Primo PDF, etc.) (see image below) and then click Ok.  You will be instructed to select folders and drives where you wish to store the PDF.
  • Mac: In the print management box, select the PDF button in the lower left.  Then, from the drop-down menu that appears, select Save as PDF… (see image below).  Follow the prompts to select your preferred storage location.

Note: When saving the completed IEP as a PDF, all fields must be pre-populated.  A PDF cannot be changed.

 

Printing on PC

How to print to PDF in Windows.

 

Printing in Mac

How to print to PDF on a Mac.

 

A few hints…

  • If your school or organization so chooses, you can save the blank form as a PDF, and then print as needed so that the form can be completed by hand.  Should you choose this option, be sure to transfer all documentation to an electronic version.  This will ensure consistency and legibility.
  • Some fields may require more information than the maximum character allowance permits.  In these instances, make a note in the corresponding field that the applicable content is included as an attachment.  Attachments must be identified by the Section Number, typed or otherwise created electronically and affixed to the end of the IEP.
  • Remember that some browsers are more responsive than others.  Should you experience limitations using one browser, try an alternative.

 

Offline Use of the IEP Form

For a printable (PDF) version of these instructions, click here.

The IEP form can be transferred into a MS Word format for offline use.  However, this format should be used for information-gathering only.

In order to ensure that all fields transfer properly, no information is lost, and the integrity and some functionality is preserved, follow the steps identified here.

It’s best to start by setting the parameters of your Word document, and then copying and pasting the IEP form from your browser into your new document.

  1. Open a new (blank) Word document.
  2. On the top toolbar, select File.
  3. From the drop-down menu that appears, click on Page Setup...
  4. In the Margins section of the Page Setup dialogue box, set your page margins to 1” or less (between 0.5” and 0.8” is recommended).  Do this for top, bottom, left, and right.  Your gutter positions do not need to be changed.
  5. In the Orientation section of the same box, select Landscape.
  6. Next, open the IEP online form in your browser.
  7. Select the entire document by hitting Control+A.  On a Mac, hit Command+A.
  8. Copy the selected content by hitting Control+C.  On a Mac, that would be Command+C.
  9. Returning to your blank Word document, hit Control+V (paste).  On a Mac, that would be Command+V.  Be patient – it might take Word a couple of minutes to complete the process.

Once the form has appeared in your Word document, take a moment to make some formatting corrections:

  1. Select the entire Word document by hitting Control+A.  Again, in Mac, that translates to Command+A.
  2. Set your font.  A ‘universal’ font is recommended: Times New Roman, Verdana, or Ariel.
  3. Set your preferred font size.  11pt is recommended, however 9, 10, or 12 will work as well.  Anything smaller than 9 will probably be too small to read easily, while anything larger than 12 will be too large and alter the form’s layout.
  4. Hit Enter.
  5. Your form is now ready to use. 

Important: This format should not be used as the ‘final’ document.  The fields will be functional, but only on a limited level: drop-down menus will not be available, and the text fields will not expand to display all contents.  Furthermore, guidance information (the blue question marks) will not be functional.  Any information entered into this working draft should be transferred into the online HTML version, and then that document should be saved and/or printed.