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Home > Planning, Design & Construction > American Recovery and Reinvestment Act (ARRA) > ARRA Project Forms & Documents
ARRA Project Forms & Documents
The following is a partial list of standard BGS PDCD forms and documents available for State Agency use for ARRA projects. Contract forms have been highlighted in bold print. Please contact PDCD staff for additional information and documents.
| Planning Phase Documents |
Document Description |
| Public Improvement Projects (PIP) Request Form |
All public improvement projects begin with this project initiation form and an approval by BGS. Under Comments, please indicate if ARRA funds are being used in part or in whole for this project. |
| Project Checklist |
A step-by-step reference document going from project initiation to the completion of construction. |
| Sample Project Budget & Schedule |
Excel spreadsheets to define project budgets and schedules. |
| Sample Legal Advertisement for A/E Qualifications (RFQ) |
This document is used when an Agency is ready to procure an Architectural or Engineering firm for Professional Services. Please contact your PDCD Project Manager. |
| Recommended Architectural and Engineering Fees |
This document assists in determining State of Maine recommended fees when negotiating for architectural and engineering fees based on construction costs. |
| ARRA Documents |
Document Description |
| Project Summary Information Sheet |
This summary sheet shall be attached as a cover sheet for each Professional Services Agreement and Construction Contract. |
| Design Phase Documents |
Document Description |
Professional Services Agreement - Programming and Schematic Design
Rev. 4/15/09 |
This form is used for early Architectural / Engineering project planning services that may or may not result in a full service design agreement at a later date. |
Professional Services Agreement - Limited Scope
Rev. 4/15/09 |
This form covers any number of Architectural / Engineering projects whose phases are described adequately in brief form. The services would include one, or just a few engineering disciplines or architectural services. |
Professional Services Agreement - Consulting Services
Rev. 4/15/09 |
Similar to the Limited Scope form, this form is for non Architectural / Engineering professional services such as appraisers, surveyors, estimators, et cetera, although this form could also be used for Architect or Engineering services. |
Professional Services Agreement - Industrial Hygiene
Rev. 4/15/09 |
This form is for these specific services only. Firms that conduct evaluations for, and design the removal of hazardous materials use this form. Companies that perform the actual removal of hazardous materials do not use this form. |
| Professional Services Supplemental Agreement |
This form amends the time, scope, or cost of any of the Professional Services Agreements. |
| Sample Notice to Municipality |
Letter to notify municipality of a state public improvement project in that municipality. This letter is typically submitted as soon as practicable after beginning the schematic design process. |
| Davis-Bacon Wage Determinations |
Link to online site providing wage determinations for construction contract values of $2,000 or more. |
| Sample Legal Advertisement for Contractor Proposals (RFP) |
This document is used when an Agency is ready to procure a Contractor to perform the necessary work required for the public improvement. Please contact your PDCD Project Manager. |
| Sample Bid Tabulation Form |
Excel spreadsheet used to record the bids at the time of bid opening. |
| Sample Notice of Award Letter |
Letter to notify successful bidder of the intent to contract with that firm. |
| Construction Phase Documents |
Document Description |
Minor Construction Project Contract
Rev. 4/15/09 |
This form is used for minor public improvement projects with a construction cost up to $5,000. |
| Minor Construction Project Contract Attachment A |
This attachment is used with the Minor Construction Project Contract to describe the Scope of Work. |
Small Construction Project Contract
Rev. 4/15/09 |
This form is used for projects with a construction cost up to $50,000. |
| 2-E Construction Contract - No Bonds |
This form is used for projects with a construction cost up to $100,000, where the Owner Agency has opted to not require bonding. Please contact your PDCD Project Manager. |
| 2-E Construction Contract - Short Form |
This form is used for projects with a construction cost greater than $100,000, where filed sub-bids have not been included. Please contact your PDCD Project Manager. |
| 2-E Construction Contract - Long Form |
This form is used for projects with a construction cost greater than $100,000, where filed sub-bids have been included. Please contact your PDCD Project Manager. |
| Sample Preconstruction Meeting Agenda |
Reference document to assist in conducting a preconstruction meeting. |
| Requisition for Payment Form |
Excel spreadsheet for contractor applications for payment. |
| Change Order Form |
Excel spreadsheet for construction change orders. |
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