Forms & Documents

The following is a partial list of standard BGS PDCD forms and documents available for State Agency use for State projects, but not for public school projects. Contract forms have been highlighted in bold print. Please contact PDCD staff for additional information and documents.


Planning Phase Documents	Document Description
Public Improvement Projects (PIP) Request Form	A project initiation form for capital improvements that establishes the basic project information for the purpose of approval by BGS.
Project Checklist	A step-by-step reference document for project management from project initiation to the completion of construction.
Sample Project Budget and Sample Project Schedule	Excel spreadsheets to define project budgets and schedules to ensure successful project management.
Sample Legal Advertisement - Request for A/E Qualifications (RFQ)	This document is used when an Agency is ready to procure an Architectural or Engineering firm for Professional Services. Please contact your PDCD project manager.
Recommended Architectural and Engineering Fees	This document assists in determining State of Maine recommended fees when negotiating for architectural and engineering fees based on construction costs.


Design Phase Documents	Document Description
Professional Services Agreement - Programming and Schematic Design Phase Revised 5 Jan 2011	This form is used for early Architectural / Engineering project planning and design services that may or may not result in a full service design agreement at a later date.
Professional Services Agreement - Consulting Services Revised 5 Jan 2011	This form is for Architectural, Engineering, and other professional services such as appraisers, surveyors, estimators, et cetera.
Professional Services Supplemental Agreement Revised 5 Jan 2011	This form amends the time, scope, or cost of any of the Professional Services Agreements.
Sample Notice to Municipality	Letter to notify municipality of a state public improvement project in that municipality. This letter is typically submitted as soon as practicable after beginning the schematic design process.
Department of Labor Wage Determination Request	A wage determination request is required for construction contract values of $50,000 or more.
Standard Division 00 Procurement and Contracting Requirements	Several documents and forms that represent the "boilerplate" requirements for projects that are to be included in the Bid Documents.
Sample Bid Tabulation Form	Excel spreadsheet used to record the bids at the time of bid opening.
Sample Notice of Award Letter	Letter to notify successful bidder of the intent to contract with that firm.


Construction Phase Documents	Document Description
Minor Construction Project Contract Rev. 15 Apr 2009	This form is used for minor public improvement projects with a construction cost up to $5,000.
Minor Construction Project Contract Attachment A	This attachment is used with the Minor Construction Project Contract to describe the Scope of Work.
Small Construction Project Contract Rev. 15 Apr 2009	This form is used for projects with a construction cost up to $50,000.
Sample Preconstruction Meeting Agenda	Reference document to assist in conducting a preconstruction meeting.
Requisition for Payment Form	Excel spreadsheet for contractor applications for payment.
Change Order Form	Excel spreadsheet for construction change orders.

updated 07 February 2012

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