August 15, 2005
Subject: Submitting Monthly Operating Reports
Dear Public Water System:
All public water systems that add a chemical(s) to their water must submit a Monthly Operating Report (MOR) to the Drinking Water Program (DWP). There are essentially two types of MORs submitted to the DWP. The “Small System Chlorination Report Forms” as the name implies, is only for small systems such as trailer parks, restaurants, motels and campgrounds. This report is 8 ½” x 5 ½” and is designated as MOR-012.
The rest of the MORs, submitted to the DWP are 8 ½” x 11” and designated MOR-001 through 011, are available on the DWP website Download Document page for download in either Excel format or Adobe Acrobat (pdf). Most of the water systems using these MORs fill them out electronically, print out a copy, sign it and mail it to the DWP.
Starting with the August report (Due to the DWP by September 10th) the DWP will accept electronic submission of MORs-001 through 011. This will save postage as well as increase the probability that the DWP receives the report by the 10th of the following month. The DWP has created a new e-mail address, DWPMOR@maine.gov, as the address to submit your MORs.
Following is the procedure for electronic submission of MORs:
1. Using the Excel version of the MOR, fill in all appropriate fields.
2. After you have filled out the MOR, print out a hard copy, sign it, and place it in your files. The hard copy of the MORs should be available for review by DWP inspectors during a sanitary survey.
3. Each MOR should be saved with a file name with the following format: ABC Water District PWSID#99999 July MOR.xls (or MOR001.xls)
4. Attach the file to an e-mail and send it to DWPMOR@maine.gov. The subject line of your e-mail should read: ABC Water District PWSID#99999 July MOR.
5. Upon receipt of an e-mail the DWP will send an automatic reply alerting the sender that the e-mail was received.
6. Do not send any other copies via regular mail or fax to the DWP unless requested.
If you need any assistance completing your monthly report electronically or e-mailing it to the DWP, please contact me at 287-5684 or Jennifer Hitchcock at 287-3962.
Yours for safe drinking water,
Roger L. Crouse
Director, Drinking Water Program
