Frequently Asked Questions

Do I need to do a waiting list report for all our programs? For all our sites?
Who do I talk to get information about Request for Proposals (RFPs)?
Do I need to do a contract revision if my income or expenses have changed? How do I do a revision?
What is the time frame for requesting a budget revision?
Our program has a huge deficit; does OSA have any extra funds?
How do I correct my mailing address on checks I currently receive from OSA?
How do I have my payments from OSA be electronically deposited in my account?

Do I need to do a waiting list report for all our programs? For all our sites?

Most contracted treatment agencies are required to submit waiting list requirements. Please refer to reporting requirements of Rider A in your contract. Waiting list forms are available on this website.

Who do I talk to get information about Request for Proposals (RFPs)?

See the Division of Purchases RFP page for a list of all current Request for Proposals. The Office of Substance Abuse makes an effort to list current RFPs on thehomepage and puts the proposal for download on DHHS RFP page.

Do I need to do a contract revision if my income or expenses have changed? How do I do a revision?

Yes, if your income has changed by at least 10% or $5,000, whichever is greater, or if the total expenses in any category (personnel, equipment, all other) exceed the budgeted amount by at least 10% or $1,000, whichever is greater. Other times when revisions are needed are when non-budgeted equipment items are substituted for specific budgeted equipment or there are non budgeted line items in excess of $1,000. If a revision is needed, the agency shall request written approval from the Agreement Administrator. The Agreement Administrator will require a letter/e-mail of explanation and a revised budget (for only the budget pages that are effected) be completed. Revisions that may impact the program will need to also be approved by the Program Administrator. The Agreement Administrator will forward to the Program Administrator for approval. Final approval will be given after review by the Agreement Administrator.

What is the time frame for requesting a budget revision?

Budget revision should be requested as soon as it becomes evident that the above conditions have been met, but no later than 30 days before the termination of an agreement. Budget revisions are not allowed after the termination date of the agreement.

Our program has a huge deficit; does OSA have any extra funds?

The first step in requesting additional funding is to send a letter to the Agreement Administrator. This letter should include how much additional funds are needed, an explanation of the situation, and the impact if the funds are not available.

How do I correct my mailing address on checks I currently receive from OSA?

You must fill out a New Vendor/Vendor Update form and mail it to Contract Unit, Office of Substance Abuse, 41 Anthony Ave, 11 SHS, Augusta, ME 04333.

How do I have my payments from OSA be electronically deposited in my account?

You must fill out an Authorization Agreement for Direct Deposit Services for Contractors/Vendors on the Electronic Funds Transfer Link and mail it to Contract Unit, Office of Substance Abuse, 41 Anthony Ave, 11 SHS, Augusta, ME 04333. This will allow the state to do an Electronic Funds deposit into your account.

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