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Home > District Allocation Information

District Allocation Process, Authorization Form, Worksheet

The District Allocation and Authorization Form is a two-page document that is filled out by the foster/adoptive parent, or in some circumstances by a caseworker/MCF Regional Coordinator involved with the family, prior to particular training events.

A District Allocation and Authorization Form must be filled out and processed for each training event in the following circumstances: 

a)      If there is a registration fee for training, and the foster/adoptive parent wants to have that fee paid or reimbursed by BCFS, then the Program Administrator in that parent's District must authorize the use of District Allocation Account Funds.b)      If the total anticipated expenses for the training exceed $100 the foster/adoptive parent must get a caseworker/MCF Regional Coordinator and Licensing/Adoption/MCF Supervisor's authorization.

c)      If a foster/adoptive parent must use more than one childcare provider, the parent must get a caseworker/MCF Regional Coordinator and Licensing/Adoption/MCF Supervisor's authorization before attending the training.  If child care expenses, added to other training-related expenses such as mileage, equal $100 or more, then the parent would need to get authorization as noted in circumstance (b) above.

d)      When a foster/adoptive parent's situation requires overnight lodging/meals, the parent must get a Licensing/Adoption/MCF Supervisor's authorization.If the circumstances listed above do not apply, then no District Allocation and Authorization Form needs to be filled out or processed. There is a worksheet on this website  that can assist foster/adoptive parents to anticipate what their expenses would be to attend a particular training.  Each section on the worksheet helps a parent arrive at the estimated totals, and helps the parent to decide whether he/she would qualify for reimbursement in that area.  The totals from the worksheet would then be written on the front of the form, and this information would be passed through the appropriate staff within the foster/adoptive parent's local District office for approvals.

Once the foster/adoptive parent has received the appropriate signatures, the form should be sent to Attn: AFFT In-Service, CWTI, 295 Water Street, Augusta, ME  04330.  When foster/adoptive parents attend training sponsored by CWTI, they will be provided with University of Maine System Travel Expense Voucher forms at the training site.  It is on these expense vouchers that foster/adoptive parents submit their actual training-related expenses (mileage, child care, registration fees, and if applicable, lodging/meals expenses) with receipts.  When the expense voucher is received at CWTI, it is matched up with the District Allocation and Authorization Form and the paperwork is processed.  If the necessary approvals via the District Allocation and Authorization Form have not been obtained, this delays reimbursement, and in some cases, could mean that unauthorized expenses cannot be reimbursed.

PDF Version of the District Allocation Form
Word Version of the District Allocation Form