Regional School Calendar Instructions

 

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Download these instructions in MS Word.

 

Template Instructions

Please read through all instructions before starting to complete the template.

Two Excel templates have been developed for your use in pulling together regional school calendar information.  One template is for full days and the other is for half days.

1. Choose one format to use for all schools in your region, either full day (one activity per day) or half day (one activity in the a.m. and one in the p.m.). Do not submit both a full-day and a half-day regional calendar.

2. In the cell next to "CTE Catchment Area", enter the CTE center/region name from the following list (from Chap 313):

§8401. Career and technical education centers

  • Augusta - Capital Area Technical Center
  • Bath - Bath Regional Career and Technical Center
  • Biddeford - Biddeford Regional Center of Technology
  • Calais - St. Croix Regional Technical Center
  • Caribou - Caribou Technology Center
  • Dexter - Tri-County Technical Center
  • Ellsworth - Hancock County Technical Center
  • Farmington - Foster Technology Center
  • Frenchville - St. John Valley Technology Center
  • Lewiston - Lewiston Regional Technical Center
  • Machias - Coastal Washington County Institute of Technology
  • Naples - Lake Region Vocational Center
  • Portland - Portland Arts & Technology High School
  • Presque Isle - Presque Isle Regional Career and Technical Center
  • Sanford - Sanford Regional Technical Center
  • Skowhegan - Somerset Career and Technical Center
  • Van Buren - M.S.A.D. #24
  • Waterville - Mid-Maine Technical Center
  • Westbrook - Westbrook Regional Vocational Center

§8451. Career and technical education regions

  • Bangor - Region 4
  • Brunswick - Region 10
  • Houlton - Region 2
  • Lincoln - Region 3
  • Mexico - Region 9
  • Norway - Region 11
  • Rockland - Region 8
  • Waldo - Region 7

3. In the cell next to School Year, enter the years the Regional School Calendar will include in YYYY/YYYY format, example 2013/2014.

4. In the cells marked "S1", "S2", etc. type the name of one of the schools included in this Regional School Calendar. Continue this process until all schools, including the CTE center/region, are listed. If additional space is required, use additional templates.

5. After collaborating with all Regional School Calendar members, fill in the columns under each school as to the activity per day. Dates are listed on the left of the template. If you use the exact terms specified in italics below, the "count" function in the Excel spreadsheet will calculate the different types of activities automatically; otherwise, you will need to count the activities manually. If you choose to use other terminology, please align your terms with the definitions below and include them with your calendar submission.

6. When saving the file, give it a new name using this format: TownYYYYsize; example, Augusta1314fullday.

 

Definitions/Explanation of terms

Possible Activities for each day:

Instructional Day - Day in which both students and teachers are present, either in school or in another setting. Please designate each instructional day as either a CTE Block1 or a CTE Block2.

  • CTE Block1 - Days Block #1 meets. Schools refer to “block” in numerous ways. Examples: Blue Day, Yellow Day, Solid Day, Stripe Day, Block1 Day, Block2 Day, etc.
  • CTE Block2 - Days Block #2 meets. Schools refer to “block” in numerous ways. Examples: Blue Day, Yellow Day, Solid Day, Stripe Day, Block1 Day, Block2 Day, etc.

Holiday - Days observed as holidays when classes are not in session. {Some holidays have already been marked for you.}

In-Service - Days when classes are not held. Schools refer to “In-Service” in numerous ways such as Professional Development Day, Teacher Workshop Day, In-Service Day, Workshop Day, etc.

Out of Session - Days when school has not started in the fall or has already ended in the spring.

Storm - Days built into the schedule for school cancellations.

Vacation - Days when classes are not in session during the school year.

Other Terms:

Total count of days - The total number of days listed in the left-hand “Date” column. This number is provided.

All “count” days - If you use the exact designations listed above in italics, these will calculate for you automatically.  Otherwise, you will need to count them by hand and place the totals in these spaces.

Net Days - Total number of days minus in-service vacation, holidays, out of session, and storm days. Excel will calculate this automatically.

Dissimilar Days (No CTE) - Days when at least one school is not able to send students to the host CTE school.  You will need to count these by hand and place the number for each individual school in these spaces.