Required State Forms - Documentation of IEP Team Member Excusal

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Use of Form

Does the SAU use this form when a required team member has to leave early? Is it sufficient if we write “given verbally at IEP Team Meeting, left meeting early?” Without using the Excusal Form, may the SAU excuse support service/related provider after the IEP Team has discussed their area?

If a required team member has attended and provided input, and the balance of the meeting is not expected to include discussion of the member’s curriculum/area of expertise, the team member may be excused using the
“Non-Attendance For IEP Team Member Whose Curriculum Area is Not Being Discussed” form. Note that the form refers to a team member who cannot attend the meeting “in whole or in part.”

Our SAU often invites the school guidance counselor at all IEP Team meetings and lets her make the decision to attend. If she chooses not to attend, does she need the Excusal Form?

No. The guidance counselor is not a required team member.

Does the SAU have to send this form to the parent after the meeting? Should it be in the Special Education file?

The SAU does not have to send the form to the parent, but should put it in the
Special Education file. The excused member’s written input should be referenced in the Written Notice.

In the high school setting, if the SAU puts all the regular education teachers on the AWN and only one attends, do I need excusal forms for all the ones who didn’t attend?

No. The regulations require only that at least one regular education teacher be present in order to hold the meeting.

To be safe, should the SAU put only one 6th grade teacher on the AWN?

The regulations require only that at least one regular education teacher be present; however, if input from more than one teacher would be valuable, you may wish to invite more than one. As long as one is able to attend, you will not have to excuse the others.

Should this form be used for teachers of art, music, PE, etc. if the IEP Teamplans to discuss IEP accommodations for those subjects?

Again, the regulations require only that at least one regular education teacher be present; however, if input from teachers of these subjects would be valuable, you may wish to invite them. As long as one regular education teacher is able to attend, you will not have to excuse the others.

May the SAU put one teacher’s name on the AWN, and then change it at themeeting to the teacher who actually shows up?

You should not change the AWN, but should document on the WN who actually attended.

Must a teacher be present at every meeting, even when the child is not in a general educational setting?

The regulations require that a regular education teacher be present at every meeting so long as the student is, or may be, participating in the regular education environment. If the student is not in a regular education setting and participation in such a setting is not under consideration, a regular education teacher need not be present.

Does a regular education teacher (who does not have the student) need to attend an IEP meeting for a student who is in a totally self-contained special education program?

No, unless the student’s participation in regular education is under consideration.
(Added November 2012)

 

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