ADMINISTRATIVE LETTER # 3

POLICY CODE: CF      

 

 

 

 

TO:                  Superintendents of Schools

 

FROM:            J. Duke Albanese, Commissioner

 

DATE:             August 1, 2000

 

RE:                   Verification of Schools System Data on File

 

            The attached page(s) represent school system data on file at the Department of Education.  Please verify the data and return the original to the Management Information Systems Team before August 30, 2000.  You may then notify us of additional changes anytime during the year as they occur by contacting Shirley McQuarrie by email at (shirley.mcquarrie@state.me.us).

 

1.      Cross out incorrect data and write in the corrected data above.

 

2.      If a school is not listed, add it to the end of the listing.

 

3.      If a school has closed, cross out the entire line of data.

 

[If a school hasn’t actually closed but moved to a different building (new or otherwise), please indicate such.  In many cases it will be necessary for us to adjust the coding.]

 

DEFINITIONS:

 

EMAIL ADDRESS -- We encourage you to provide a generic email address that does not include an individual person's name.  This offers a more stable address, especially with the turnover of personnel.  Also it provides a single address which could be used for the entire central office.

 

 

SCH. TYPE --            C            Combined Elementary & Secondary School

                                    E            Elementary School

                                    H            High School

                                    I            Junior-Senior High School

                                    J            Junior-High/Middle School

                                    S            Special Education School

 

GRADE SPAN - The first two digits indicate the lowest regular grade taught and the second two digits indicate the highest regular grade taught.  If the school has a self- contained special education class, the highest grade taught is followed by an 'S'.  If the school has a 4-year-olds' program and/or early kindergarten, the highest grade taught is followed by a 'P'.

 

CODING - State Department Use Only. 

 

NAME OF PRINCIPAL - School principal's full name (include middle initial) that will be reported on the 1999-2000 Staff Information System (EF-M-15) this Fall.

 

SCHOOL TEL. NO. - Use the primary contact number.

 

FAX NO. - Use the primary contact number.

 

            If you need assistance, please contact Shirley McQuarrie in the Management Information Systems Team at 287-5842.

 

sm

 

Attachment