ADMINISTRATIVE LETTER NO:  2

 

POLICY CODE:  IHB

TO:                Superintendents of Schools and Directors of Special Education

 

FROM:          Susan A. Gendron, Commissioner

DATE:           July 15, 2003

RE:                EF-S-08 Local Entitlement Application (2003-2004), P.L. 105-17, Part B, Individuals with Disabilities Education Act and Section 619.

 

     The enclosed Local Entitlement Application (EF-S-08) is to be used in requesting approval of your plan for the expenditure of Local Entitlement funds under P.L. 105-17, Part B, Individuals with Disabilities Education Act for school age students 5-20 and Section 619 for pre-school children age 3-5.

 

     This application had previously been used only for estimated expenditures for students age 5-20 with disabilities under IDEA.  A separate estimated expenditure application was required for the Section 619, pre-school age 3-5 funds.  Since both of these applications generate entitlement funds for your School Administrative Unit under IDEA 97, they are now combined in one Local Entitlement Application.

 

     The Local Entitlement Application (EF-S-08) consists of:

 

            Part I:    Cover sheet, including a certification and signature portion

            Part II:   Program Budgets (school age 5-20 and pre-school age 3-5)

            Part III:  Payment Schedule Reports (school age 5-20 and pre-school age 3-5)

            Part IV:  Program Descriptions (school age 5-20 and pre-school age 3-5)

            Part V:   Required Policies, Procedures and Assurances covers both programs

                  

   *Policies and Procedures that are required for this application and are more than 10 years old need to be updated, consistent with the 1997 amendments to IDEA, and submitted with your application.

 

 School Age 5-20

 

     The amount of Local Entitlement funds (Part I-Cover Sheet, page 1, Item 2) granted to the School Administrative Unit is based on the base year (FY2000).  Funds are distributed on the basis of the base year (FY2000) award to the Unit with 85% of the remaining funds available to the Unit distributed on the basis of the number of students enrolled in public and private schools (elementary and secondary) within the Unit’s jurisdiction, and 15% of the remaining funds distributed based on the number of children living in poverty in the Unit.

  

Pre-School Age 3-5

 

     The amount of Local Entitlement funds (Part I-Cover Sheet, page 1, Item 2) granted to the School Administrative Unit is based on the base year (FY1997).  Funds are distributed on the basis of the base year award to the Unit (FY1997) with 85% of the remaining funds available to the Unit distributed on the basis of the number of special education students enrolled in public and private schools within the Unit’s jurisdiction that are school age 5, and 15% of the remaining funds distributed based on the number of children living in poverty in the Unit.

 

Electronic Transfer of the EF-S-08   (This is optional but strongly encouraged.)

 

     To download the EF-S-08 to your computer using the web, go to the following web address: http://www.maine.gov/education/forms/forms.htm and scroll down to the forms chart and find EF-S-08.  Click on the word file and save the file to your hard drive.  Note:  The file is in .rtf (rich text format).  Complete the EF-S-08 on your computer, save the file, attach the file to an e-mail message, and send to kathy.fellows@maine.gov.  Email Kathy Fellows if you wish to have the form emailed to you.

 

     The deadline for receipt of the EF-S-08 Local Entitlement Application is August 15, 2003.

Payment of local entitlement funds will begin once all components of the application have been received and approved by the Office of Special Services.

 

     If you have any program questions regarding the local entitlement application, please contact John Kierstead, Coordinator, Office of Special Services, at 624-6650.

 

JDA:DNS/kmf