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ADMINISTRATIVE
LETTER NO.: 18
POLICY
CODE: IHBA
TO: Superintendent of Schools and
Special Education Directors
FROM: David Noble Stockford, Director,
Office of Special Services
DATE: October 4, 2002
SUBJECT: EF-S-03 Request for Special Education
Contract Approval
A copy of the EF-S-03 Request for
Special Education Contract Approval is available on the State of Maine
Department of Education website at http://www.maine.gov/education/forms/forms.htm The initial
submission of the EF-S-03 should be no later than October 15, 2003.
If you have already submitted
the EF-S-03 for this school year, using last year's form, you do need to submit a new form. Amendments during the school year should
be submitted on a separate form with the “Amended” line checked off.
All contracted services for special
education, whether paid for with local or federal funds, should be reported on
your EF-S-02 at the end of the school year.
Local expenditures only
will be included for school subsidy. Only personnel recognized in the Maine
Special Education Regulations Chapter 101, §18.3 will be included for state subsidy. If you submitted a Code 29 on this form, you
must indicate (1) the position title, as well as the name of the person in the
position (you may do this in the “Provider Name” column), and (2) whether this
person is paid with federal funds or state funds. You would do so by indicating a Y or N in the column marked
“Federal Funds Y or N.” If a company is
used, indicate the individual(s) that provided the service.
The Office of Special Services will verify certification and licensure for each individual listed on the EF-S-03 and will notify school administrative units of any problems with service providers. Every person providing services to children must be fingerprinted in accordance with Title 20-A §6103(4-A)(B). A copy of the approved EF-S-03 will be mailed to the Director of Special Education upon verification.
You are not required to submit
actual copies of individual contracts to the Office of Special Services for
approval. The EF-S-03 serves as the
notice of all contracts for this purpose.
Contracts between the school administrative unit and the service
providers must be on file at the school administrative unit, and must be kept
current. The Office of Special Services will not accept contracts between
school administrative units and service providers in lieu of the EF-S-03.
If you have any questions regarding the EF-S-03, please call our office at 624-6650 and ask to speak to Tom Coulombe.
Attachments: General Instructions