TO: Private School Administrators
FROM: Stephen L. Bowen, Commissioner
DATE: March 30, 2011
SUBJECT: Reporting 2010-11 Student Information – Due Date: April 15, 2011
The Infinite Campus State Education System (ICSES), formerly known as MEDMS, is online for school year 2010-11 updates. The updated 2010-11 student information will be utilized to meet State and federal reporting requirements (NCLB, Graduates, Dropouts, AYP, etc.) as well as for the calculation of State subsidy for 2011-12 for Maine’s public school administrative units.
All private schools with publicly funded students must report all “publicly funded students” in the Infinite Campus State Education System. The private schools that receive publicly funded students must report these students in the Infinite Campus State Education System in order for the public school administrative units to receive a subsidy count for these students in their future State subsidy amounts. The State subsidy to a public school unit is often the source of funding that a school administrative unit uses to pay the tuition for these students to attend the private schools.
Student Enrollment Reporting – Due Date: April 15, 2011:
April 1, 2011 Student Count – all students should be enrolled by April 15, 2011 so that the resident public school administrative units may review the data, and final verification of the April 1st student count can take place between April 16, 2011 and April 30, 2011.
- For private schools enrolling “ALL” students in the Infinite Campus State Education System, please fax (512-1150) or mail the completed Signature Page of the April 1st Enrollment Report (EF-M-14) indicating that all students have been enrolled in the Infinite Campus State Education System. There is no need to complete the remainder of the EF-M-14.
- For private schools enrolling only publicly funded students in the Infinite Campus State Education System, please complete the April 1st Enrollment Report (EF-M-14 - Sections 2 and 3 only) and email the Excel spreadsheet form to Rick Bergeron at richard.bergeron@maine.gov . In addition, please fax the completed Signature Page to 512-1150.
- For private schools that have no publicly funded students, please complete the April 1st Enrollment Report (EF-M-14 - Sections 2 and 3) for the non-publicly funded students and email the Excel spreadsheet form to Rick Bergeron at richard.bergeron@maine.gov . In addition, please fax the completed Signature Page to 512-1150.
The EF-M-14 Form can be downloaded from the Department of Education’s website at:
http://www.maine.gov/education/forms/misteam/enrollment/april/aprprv.htm
Private Schools Using the Infinite Campus State Education System:
For private schools using the Infinite Campus State Edition, please refer to the document titled “Data Standards Document” located at http://www.maine.gov/education/medms/XMLlinks2Stage.htm
If you have any questions regarding the Infinite Campus State Education System (ICSES), please contact the MEDMS Help Desk, Tel. (207) 624-6896 or e-mail medms.helpdesk@maine.gov.
If you have any general student information questions, please contact Rick Bergeron, Tel. (207) 624-6799 or e-mail richard.bergeron@maine.gov.
