TO: Private School Administrators
FROM: Susan A. Gendron, Commissioner
DATE: October 1, 2009
SUBJECT: Reporting 2009-10 Student Information – Due Date: October 15, 2009
The Infinite Campus State Education System (ICSES), formally known as MEDMS, is online for school year 2009-10 updates. The updated 2009-10 student information will be utilized to meet State and federal reporting requirements (NCLB, Graduates, Dropouts, AYP, etc.) as well as the calculation of State subsidy for 2010-11 for Maine’s public school administrative units.
All private schools with publicly funded students must report ALL “publicly funded students” in the Infinite Campus State Education System. The private schools that receive publicly funded students must report these students in the Infinite Campus State Education System in order for the public school administrative units to receive a subsidy count for these students in their future State subsidy. The State subsidy to a public school unit is often the source of funding that a school administrative unit uses to pay the tuition for these students to attend the private schools.
Student Enrollment Reporting – Due Date: October 15, 2009:
October 1, 2009 Student Count – all students should be enrolled by October 15, 2009 so that the resident public school administrative units may review the data and final verification of the October 1st student count can take place between October 16, 2009 and October 31, 2009.
- For private schools enrolling “ALL” students in the Infinite Campus State Education System, please fax (624-5053) or mail the completed Signature Page of the October 1st Enrollment Report (EF-M-13) indicating that all students have been enrolled in the Infinite Campus State Education System. There will be no need to complete the remainder of the EF-M-13.
- For private schools enrolling only publicly funded students in the Infinite Campus State Education System, please complete the October 1st Enrollment Report (EF-M-13 - Sections 2 and 3 only) and email the Excel spreadsheet form to Rick Bergeron at richard.bergeron@maine.gov . In addition, please fax the completed Signature Page to 624-5053.
- For private schools that have no publicly funded students, please complete the October 1st Enrollment Report (EF-M-13 - Sections 2 and 3) for the non-publicly funded students and email the Excel spreadsheet form to Rick Bergeron at richard.bergeron@maine.gov . In addition, please fax the completed Signature Page to 624-5053.
The EF-M-13 Form can be downloaded from the Department of Education’s website at:
http://www.maine.gov/education/forms/misteam/enrollment/october/octprv.htm
Private Schools Using the Infinite Campus State Education System:
For private schools using the Infinite Campus State Edition, please refer to the document titled “Data Standards Document” located at http://www.maine.gov/education/medms/XMLlinks2Stage.htm
If you have any questions regarding the Infinite Campus State Education System (ICSES), please contact the MEDMS Help Desk, Tel. (207) 624-6896 or e-mail medms.helpdesk@maine.gov.
If you have any general student questions, please contact Rick Bergeron, Tel. (207) 624-6799 or e-mail richard.bergeron@maine.gov.
