COVER PAGE (Page E-1)

 

 

In order for a local school administrative unit to start receiving NCLB payments from the Dept. of Education, Titles IA, IC, IIA, IID, and V must be approved.  Requests for payments are issued from the NCLB Clearinghouse to the Dept. of Education’s Finance Office on the third Thursday of the month for payment to local school administrative units the following month.  Title IV-A payments will be approved by the Office of Substance Abuse and will be processed in a similar manner.

 

The DUE DATE is August 1, 2003.  Please keep in mind that if the application is received around the 15^th of the month, the earliest a district could expect to receive NCLB funds is two months later.  Applications received prior to the 15^th of the month may be processed for earlier payments. 

 

All LEAs are urged to complete the application by August 1.  If you are experiencing difficulty completing the application, technical assistance is available by calling any of the Title offices using the phone number on page E-1 or by calling the NCLB Clearinghouse at 624-6705.  If district personnel cannot meet the August 1 submission date, send a letter to the NCLB Clearinghouse, 23 State House Station, Augusta, ME 04333, or e-mail brenda.beaulieu@maine.gov stating the reason for late submission and an anticipated date that the application will be submitted. 

 

No funds can be released and the district has no legal authorization to operate or incur expenses for a NCLB program until an approved application is on file.  Failure to submit the NCLB application prior to incurring expenses may result in an audit finding and in the loss of NCLB funds.

 

The cover sheet requires the signature of the Superintendent of Schools assuring compliance with the laws, rules, and regulations listed in the Assurances on pages E-2 and E-3. 

 

The local NCLB contact person will be called if there are general questions about the application.  Specific program questions will be directed first to the program coordinator listed on the NCLB Individual Program Contact Sheet.

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for E-1

 

APPROVED NON-PUBLIC SCHOOL PARTICIPATION AND ASSURANCES (Page E-4)

 

Several NCLB programs require your cooperation with approved non-public schools within your geographical jurisdiction.  A list of these schools is provided with your allocation letter.  The new NCLB law is more emphatic about timely and meaningful consultation with private schools.  You are required to consult with them in a timely fashion and to design and develop appropriate services within the Title program based on the needs of the private school.  See the individual program guidance for more detailed instructions.

 

This form (page E-4) must be completed by each of the approved non-public schools in your area even if no funds are available.   It is important to note that:

 

ü      The LEA must submit forms for all approved non-public schools in their attendance area whether or not these schools wish to participate in any of the NCLB programs.  If an approved non-public school does not respond to your request for a completed form, you must make every effort to reach the school administrator.  When all else fails, a copy of a certified letter that you sent to the school and your statement that there was no response are acceptable as evidence that you have made every effort to notify the school.

 

ü      If a non-public school has recently opened and is not listed in your allocation letter, contact the Maine Department of Education, Division of Data Management at 624-6792 to check on the school’s status.  Only approved non-public schools are eligible for services.   If the non-public school has been approved, you are required to contact the administrator of the non-public school to offer the non-public school the opportunity to participate in any of the NCLB programs.

 

ü      If there is a newly approved non-public school in the district and it does not have a Title IA allocation, call the Title IA office at 624-6705. 

 

ü      Annually a survey for Title IA is mailed to non-public school administrators.  They are asked to complete surveys about the number of students who are impoverished.  This information is used to calculate the resources available for Title I services to non-public school students. 

 

 

 

 

 

 

 

 

 

 

 

Instructions for E-4

 

COOPERATIVE PROJECT AGREEMENT (Page E-5) Optional

 

 

If this application is not being filed as a consolidated application with another unit, then this page does not need to be completed.

 

Under the consolidated application, a single fiscal agent (e.g., separate towns and a CSD in a Union) may receive the combined NCLB funding allocation by submitting the Certification of Participation form (page E-5).  The total for each title will be the sum that each unit would have individually obtained.   The first school unit or agency listed will be the fiscal agent for all the other school units listed on this and additional sheets as necessary.  The application can then reflect that, for each NCLB Title, projects are cooperative.  All funds from an individual title can be combined for one or more projects.  Each school unit participating must specifically certify that they wish to participate in a cooperative program on a yearly basis.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for E-5

 

CONSOLIDATED REQUEST FOR THE DISBURSEMENT OF FUNDS (Page E-6)

 

Use whole dollar amounts only (no cents) and include non-public school amounts.  The total for each program should equal the school year 2003-2004 allocation amount prior to any transfer.

 

This form is designed to request NCLB funds.  It is recommended that your Business Manager or bookkeeper should complete and sign this form.  The Division of Finance will use this information to prepare your monthly checks.

 

Federal regulations require that NCLB funds be distributed only as you need them.  If the individual program is paying salaries, you must request monthly payments of your grant.  It is expected that you will request funds for salaries during the month that they will be paid.  If you are purchasing equipment or instructional materials and expect the invoices to be due in one particular month, please have that month’s request reflect those expenditures.  If you have a staff development program in a particular month, you should request the specific funds for that month.  These requests will also include the amount of money for approved non-public school programs.

 

Title IVA program funds can be requested for the month(s) of October, January, and/or April.

 

The Dept. of Education’s Division of Finance will still require quarterly reports on the Federal Cash Management form and will automatically change distribution of funds if necessary.  Title IVA has a separate form for Federal Cash Management purposes.  The Cash Management forms for both the Dept. of Education and Title IVA are available on the following web sites. 

 

·        Dept. of Education:  www.maine.gov/education/forms.  Look for form EF-U-415

·        Office of Substance Abuse:  www.mainesdfsca.org.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for E-6

NCLB APPLICATION DEVELOPMENT TEAM  (Page E-7)

 

This form documents membership on your NCLB application development team, including representatives from Title IVA Safe and Drug-Free Schools, Learning Results, IDEA and/or membership from other committees important to the coordination of services in the district.  Including an IDEA representative is important because there are IDEA funds that can be used to support schoolwide programs.  It is important that the development team meet on a regular basis (e.g., quarterly) to review the unit’s progress and adjust the application as appropriate.

 

The NCLB application development team may replace an existing Title IVA Advisory Council if it has true representation of all the required constituent groups.  Signatures for these roles are required on page E-28.  Individuals may fulfill dual roles on the development team.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for E-7

NCLB INDIVIDUAL PROGRAM CONTACT SHEET (Page E-8)

 

If different from the NCLB Contact, provide the requested information for each Program Contact.  This information assists each Title in creating its database and e-mail distribution lists. 

 

For the contact person’s work address, include the district name or school name of the person’s location along with the appropriate address for that location.

 

The Dept. of Education’s NCLB team intends to increase the use of electronic distribution of information.  Please ensure that e-mail addresses are ACCURATE and LEGIBLE.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for E-8

 

NCLB FINANCIAL TRANSFER WORKSHEET (Page E-9):  This form is to be used ONLY if you intend to use the Transferability options of NCLB. 

 

Transferability is a local option that allows a district to add a portion of one Title’s funds into another Title projects.  Page E-9 is used to meet the NCLB notification requirement that a district plans to use this option.  Up to 50% of funds can be used from Title IIA, IID, IVA and V.  These funds can be used for projects under Title IA, IIA, IID, IVA, and V.  Funds can only be transferred into Title IA and not transferred from Title IA.  Note that any funds used in projects from transferability will be received locally from the original title that they were allocated under.  The funds will be transferred locally to the new title and reported in the Performance Report from that that new title.   They will be used in projects under the rules of the title that it was transferred into.

 

Row (a) – Fill in the original allocation amounts for all the titles with blank boxes.

 

Row (b) – From any of the eligible Titles columns associated with Row (b), write in the amount of funds that you wish to transfer on to the blank line with the Title code to be transferred into.  Example:  If you had $5,000 on Row (a) of Title V and you wished to use 50% of it in a Title IA project, you would go to Row (b), find the Title V column and write $2,500 on the line next to the code IA.  Example:  ($ 2,500   IA).  This indicates that $2,500 of Title V funds will be used in Title IA projects.  Only 50% of the funds listed in Row (a) of any title, except Title IA, can be transferred into one or more titles.

 

Row (c) – Add the amount(s) of funds listed on lines in Rows (b) in any column and put them into Row (c) of that column.  This number is the total funds you are moving out of that title.

 

Row (d) – Using the Title codes (IA, IIA, III, IVA, V) from Rows (b), put any amounts into the column for the Title, where the funds will be used.  Example:   From the example in the Row (b) instructions above, $2,500 will be put into the IA column in Row (d).

 

This is the amount of additional funds now available for projects under that title.

 

Row (e) – In any column take the number in Row (a) of that column, subtract the number in Row (c) of that column and add in the number in Row (d) of that column.  This will be the new total available under each title for projects.  Remember that the funds will be received locally under the Title listed in Row (a) and must be accounted for financially and used for projects under the title that they were transferred into Row (e).  If no funds were transferred for a particular title, then the figure in Row (a) will equal Row (e).

 

Final Step - Transfer the amounts in Row (e) to the page E-10 Project Breakdown Sheet Row (a).  These numbers are the basis of the projects for each NCLB Title and your new adjusted totals.

 

 

Instructions for E-9
NCLB SUMMARY OF PROJECT TOTALS BY TITLE (Page E-10)

 

This sheet is used to list the projected cost of each of your NCLB projects.

 

Row (a) – If you are not using the Transferability option, list the allocation for each Title in its proper box.

 

--OR--

 

Row (a) - If you are using the Transferability option, you must first complete page E-9.  Next transfer the figures from Row (e) of page E-9 onto Row (a) of page E-10.

 

Row (b) – Put the project total from each NCLB Title Project Sheet in the columns in Row (b) that correspond to the NCLB Title for that project.  There should be one project total for each project sheet. .  Example:  If there are three projects sheets for Title IA, there should be three project total amounts in the Title IA column in Row (b).  Each project sheet in the NCLB application should be related to a project total line in Row (b).  Exception:  If you are eligible to use the REAP option and decide to do so, list the REAP amount under the Title from where it was allocated with an “R” after to designate it as being used for REAP projects.

 

Row (c)  - Add each of the project total amounts in Row (b) of each column and enter the sum in Row (c).  The totals in Row (c) will equal the corresponding amounts in Row (a).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for E-10

 

REAP Funding Transfer page (Page E-11):  This form is to be used ONLY if you are eligible and intend to use the REAP options of NCLB. 

 

 

REAP (Rural Education Achievement Program) is a transfer option available for a second year to small rural school districts with under 600 students, rural local codes of 7 or 8 and having submitted a Rural Education Application Form.  Each small Maine district has submitted the form making all small districts REAP eligible. REAP allows any portion of Titles IIA, IID, IVA, and V to be used in a project allowable under Title IA, IIA, IID, III, IVA, IVB and V.  Note that any funds used in projects from REAP will be received locally from the original title that they were allocated under.  The funds must be tracked and reported from that original title.  The project must be allowable under the guidelines of the Title the funds were REAPed into but are not subject to any special Title requirements.  This differs from transferability in which all Title requirements must be adhered.

 

Each REAP project will have an E-11 form and a corresponding NCLB Project Sheet.  Project sheets for Title III or Title IVB projects will be obtained from the project managers of those programs, as they are not part of the NCLB consolidated application.   Duplicate as needed.

 

 

Contact information:  Fill in the contact section of the form.  List the project title that will be used on the corresponding NCLB Project Sheet.  For the description line, write a one sentence short version to help us identify the project.

 

Check Boxes: Check only one box.   Check only the box under which this project will be eligible to be carried out and described on an NCLB Project Sheet.

 

Funding Table: Complete this table to calculate the amount of funding and the sources for this REAP project.  This total will be used for the budget on a proper NCLB Project Sheet.

 

Column (b) Individual Amounts: On page E-10 Row (b) list the amounts in column (b) of E-11 under the original NCLB Titles from where they were allocated and place an “R”  (for REAP) after each amount.

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for E-11

TITLE IA (BASIC DISADVANTAGED) PROJECT SHEET (Page E-12)

 

This form is used to describe the Title IA projects that the NCLB Application Development Team has determined will help educationally disadvantaged children achieve the Learning Results in reading, writing and/or mathematics.  Programs should use effective methods and instructional strategies that are based on scientifically based research that strengthens the core academic program of the school. 

 

REMINDER FOR SUMMER SCHOOL COMPONENT:  If you plan to operate a summer school, complete a NCLB Project Sheet as best you can.  It can always be updated at a later time.  A separate summer school application will not be distributed in the spring.

 

1.  Complete the top portion of the form. Unit – either the SAU or school and the Project Title.

 

2.  Under Project Description write a brief, clear summary of the project.  The following questions are provided to guide, but not limit, you in describing the project.:  Who will deliver the project services? What are those services? Who will receive the services? What is the duration of the project? What subject/area will the project cover?  Will services be in-class or pull-out?

 

3.  Outcomes/Indicators:  An outcome is a realistic, clear, measurable short-term goal which states what the SAU or school wishes to achieve by conducting this project.  An indicator is a piece of data i.e. benchmark that provides feedback about how close the school or SAU is to achieving the outcome.  Also provide the tangible evidence that will support attainment of the outcome.

 

4.  Budget Columns - For each project listed, indicate the estimated amounts of funding using whole numbers allocated for the various types of expenditures -- Salary and Benefits (100, 200), Contracts (300), Travel (500), Supplies/Books (600), Equipment (700), Capital Equipment (780)-for items with a cost equal to or greater than $5,000 (only these items are to be inventoried) and Other (800). 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for E-12

TITLE IA - DISTRIBUTION OF FUNDS FOR TITLE IA SERVICES (Page E-13)

 

The purpose of this form is to assist the LEA with calculating Title IA expenditures for each eligible school and to ensure that the LEA is in compliance with federal regulations. To complete this form:

v      Write the District’s Name and Low Income Measure Used (The Free and Reduced Lunch count is used almost universally; however, the Free Lunch Count may be used.).

v      Under Determination of LEA Set-asides, list the LEA’s Total Title IA Allocation and any additional funds transferred into Title IA.

v      Beside Parent, list the amount of funds that will be dedicated to parent involvement programs. LEAs that receive allocations of $500,000 or more must dedicate at least 1% of its allocation for parent involvement activities.  If a setaside is required, a project sheet must be completed.

v      Beside Homeless, list the amount of funds that will be dedicated to serving eligible homeless students who do not attend participating schools including providing support services to children in shelters.  This is a mandatory set-aside and a project sheet must be completed.

v      Beside Neglected, list the amount of funds that will be dedicated to serving children in local institutions for neglected or delinquent children if appropriate.  If a setaside is required, a project sheet must be completed.

v      Beside Other, list the amount of funds that will be dedicated to an NCLB or Title IA Coordinator position.  Districts may also reserve funds for conducting preschool programs, summer school programs, professional development, school improvement and administrative costs including seniority pay differentials and audit services.  If a setaside is used, a project sheet must be completed except for salary differentials.

v      Subtract the amount of reserved funds from the total allocation to determine the amount dedicated to schools.

v      Under the column (1), List All District Schools In Rank Order, list all schools in order of their percent of low income students starting with the school with the highest percent poverty.

      (See Guidance packet on Ranking and Distribution Guidelines and Test Cases.)

v      Under the column (2), Grade Span, list the grades that each school serves.

v      Under the column (3), Enrollment, list each school’s total enrollment.

v      Under the column (4), # of Low Income, list the number of low-income students (i.e. # of students eligible for free and reduced lunch) for each school.

v      Under the column (5), Percent Low Income, calculate the percent of low-income students for each school by dividing column (4) by column (3).

v      Under the column (6), Eligible, indicate, Y= yes, N= no, regarding each school’s eligibility for Title IA funds.  Sec. 1113(b)(C) states that a school that is not eligible may be served for one additional fiscal year if it was eligible and served in the preceding fiscal year. 

v      Under the column (7), Per Pupil Expenditure (PPE) by School, determine the per pupil expenditure for each school by dividing column 8 by column 4.  The higher poverty school must receive a PPE equal to or higher than the next lower poverty school. 

v      Under the column (8), Total Funding for Each School, list the total funding for each school.  Column 8 must be equal to or greater than column 9. Column 9 cannot be greater than column 8.

v      Under the column (9), Total Salary Funding for Each School, use Page E-14 to determine the total staff funding for each school.  This amount must not exceed column 8.

v      Under the column (10), Type of Program, indicate TAS=Targeted Assistance School, or SWP=Schoolwide Program for each school.

v      Finally in the Total Row, list totals for all columns except for those that are shaded.

 

Instructions for E-13

TITLE IA STAFF INFORMATION (Page E-14)

 

To complete this form:

 

$  Write the name of the school unit.

$  If employee is a New Hire after January 8, 2002, place a checkmark in the box.  It is a requirement of NCLB that any paraprofessional hired after the above date has at least two year’s of post-secondary education or is a certified Ed Tech II or III  See additional information in the Guidance Packet.

 

$  Under column, Name of Employee, list the names of Title IA staff.

 

$   Under the column, Position, list the titles for all Title IA staff including the NCLB or Title IA Coordinator if the position is funded by Title IA funds.

 

$  Under the column, School, list the school where the employee works.  If time is split between schools, write percentage of time at each school.

 

$  Under the column, Title I Hours per Week, list the number of hours funded by Title IA that each employee works.

 

$  Under the column, Number of Weeks, list the number of weeks funded by Title IA that each Title 1A employee works per year.

 

$  Under the column, Total Title I Salary including Benefits, list the total salary and benefits for each Title IA employee paid with Title IA 2002-2003 funds.  Local and carryover funds should not be used here.

 

$  The Salary Differential Amount column is optional and is not needed for most districts.  If this column is used, determine an average salary or use the lowest paid salary based on one full-time equivalent for each position type.  The amount in this column is the difference between the Total Title I Salary including Benefits and the average or lowest paid salary.   If a negative number is determined, place a 0 in the column as no salary differential exists.  This process is to be used on school level staff only.

 

$  The Title I Salary for School Level Funding column is used with the salary differential process only.  The amount is this column is the difference between the Total Title I Salary and the Salary Differential Amount.

 

$  The Total of the Salary Including Benefits column on the bottom of this form should equal the total amounts in the Salary & Benefits column of the Project Budget on the NCLB Project Sheets page E-12.

$  The Total Sal Dif Setaside is the amount placed on page E-13 as a district setaside.

$  The Total Amount for Staff Funding for Schools should equal the total of column 9 on page E-13.

 

Instructions for E-14

 

COMPARABILITY (Page E-14)

 

Complete section I, II, OR III to ensure that the LEA has met the comparability requirement of Sec. 1120(A).

 

Section I indicates that the LEA does not have to meet comparability because the LEA has only one building at each grade level.

 

Section II indicates that the LEA has established written policies and/or procedures to meet the comparability requirement.

 

Section III indicates that the LEA has not established written policies and/or procedures but is documenting on this page the steps it will take to demonstrate comparability.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for E-15

 

TITLE IC (MIGRANT EDUCATION) PROJECT SHEET (Pages E-16-19)

 

 

This form is designed to make it easier to complete the Title IC, Migrant Education portion of the Consolidated Application.  Regulations and program guidelines require activity in these four program areas:

·        Program Services and Evaluation (the Migrant Achievement and Performance System (MAPS), which includes the Maine Education Assessment (MEA), will be used to assess the effectiveness of Migrant education in grades K-8)

·         Home/School Coordination

·         Identification and Recruitment

·         Summer Programs (to be funded out of the school administrative unit's yearly allocation)

 

When completing the budget portion of the Project Sheets for Migrant Education;

·          please pay particular attention to the assurances that the local migrant education program will follow the guidelines established in the most recent “Migrant Teacher Handbook”,

·        obtain the prior approval of the Migrant Coordinator  before  purchasing any Equipment,

·        each program area should have a unique amount of money and the sum of the budgeted amount should equal the total allocation,

• double check the retirement percentage in Salaries and Benefits which changes yearly,

·          fund the next summer’s programs from this year’s allocation,

 

When completing the Consolidated Application, remember to insert all four Migrant Education Project Sheets into this Application.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for Page E-16

TITLE IC (MIGRANT EDUCATION) PROJECT SHEET (Pages E-16-19)

 

 

This form is designed to make it easier to complete the Title IC, Migrant Education portion of the Consolidated Application.  Regulations and program guidelines require activity in these four program areas:

·        Program Services and Evaluation (the Migrant Achievement and Performance System (MAPS), which includes the Maine Education Assessment (MEA), will be used to assess the effectiveness of Migrant education in grades K-8)

·         Home/School Coordination

·         Identification and Recruitment

·         Summer Programs (to be funded out of the school administrative unit's yearly allocation)

 

When completing the budget portion of the Project Sheets for Migrant Education;

·          please pay particular attention to the assurances that the local migrant education program will follow the guidelines established in the most recent “Migrant Teacher Handbook”,

·        obtain the prior approval of the Migrant Coordinator  before  purchasing any Equipment,

·        each program area should have a unique amount of money and the sum of the budgeted amount should equal the total allocation,

• double check the retirement percentage in Salaries and Benefits which changes yearly,

·          fund the next summer’s programs from this year’s allocation,

 

When completing the Consolidated Application, remember to insert all four Migrant Education Project Sheets into this Application.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for Page E-17

TITLE IC (MIGRANT EDUCATION) PROJECT SHEET (Pages E-16-19)

 

 

This form is designed to make it easier to complete the Title IC, Migrant Education portion of the Consolidated Application.  Regulations and program guidelines require activity in these four program areas:

·        Program Services and Evaluation (the Migrant Achievement and Performance System (MAPS), which includes the Maine Education Assessment (MEA), will be used to assess the effectiveness of Migrant education in grades K-8)

·         Home/School Coordination

·         Identification and Recruitment

·         Summer Programs (to be funded out of the school administrative unit's yearly allocation)

 

When completing the budget portion of the Project Sheets for Migrant Education;

·          please pay particular attention to the assurances that the local migrant education program will follow the guidelines established in the most recent “Migrant Teacher Handbook”,

·        obtain the prior approval of the Migrant Coordinator  before  purchasing any Equipment,

·        each program area should have a unique amount of money and the sum of the budgeted amount should equal the total allocation,

• double check the retirement percentage in Salaries and Benefits which changes yearly,

·          fund the next summer’s programs from this year’s allocation,

 

When completing the Consolidated Application, remember to insert all four Migrant Education Project Sheets into this Application.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for Page E-18

TITLE IC (MIGRANT EDUCATION) PROJECT SHEET (Pages E-16-19)

 

 

This form is designed to make it easier to complete the Title IC, Migrant Education portion of the Consolidated Application.  Regulations and program guidelines require activity in these four program areas:

·        Program Services and Evaluation (the Migrant Achievement and Performance System (MAPS), which includes the Maine Education Assessment (MEA), will be used to assess the effectiveness of Migrant education in grades K-8)

·         Home/School Coordination

·         Identification and Recruitment

·         Summer Programs (to be funded out of the school administrative unit's yearly allocation)

 

When completing the budget portion of the Project Sheets for Migrant Education;

·          please pay particular attention to the assurances that the local migrant education program will follow the guidelines established in the most recent “Migrant Teacher Handbook”,

·        obtain the prior approval of the Migrant Coordinator  before  purchasing any Equipment,

·        each program area should have a unique amount of money and the sum of the budgeted amount should equal the total allocation,

• double check the retirement percentage in Salaries and Benefits which changes yearly,

·          fund the next summer’s programs from this year’s allocation,

 

When completing the Consolidated Application, remember to insert all four Migrant Education Project Sheets into this Application.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for Page E-19

 

NO INSTRUCTIONS FOR PAGE E-20

TITLE IIA PROJECT SHEET – PROFESSIONAL DEVELOPMENT  (Page E-21)

 

1.      Heading Information: Complete information identifying the unit, project number, project title, and non-public school (if appropriate).

 

2.      Under “Need”, describe the local professional development needs that will be addressed. These needs must be based on a local professional development needs assessment. The purpose of the needs assessment is to determine the needs of the LEA’s teaching force in order to support all students in achieving Maine’s Learning Results. An LEA may want to use information such as student achievement data, information about numbers of teachers (disaggregated by subject taught and grade level) who lack full teacher certification or content preparation, assessments by administrators or mentor teachers and teacher self-evaluations.  The needs assessment should guide the LEA in identifying the professional development it must conduct in order to give teachers the means to provide all students, and principals the instructional leadership skills to help teachers provide all students, the opportunity to meet the Learning Results. The LEA must carry out needs assessment with the involvement of the District’s teachers including those in schools receiving assistance under Title IA. (Refer to Systemic Professional Training and Development: A How To for No Child Left Behind at www.maine.gov/education/nclb/tiia )

 

Example: Our assessment shows that eight grade mathematics students are not meeting standards in ________________. Teacher self-assessments reveal that many grade 6-8 teachers do not have the content background and content pedagogy necessary to successfully instruct students in this area.

 

3.      Under “Goals”, describe the specific professional development goals that have been established to meet the identified need(s).

 

Example: All grade 6-8 teachers who teach mathematics will have the necessary content and pedagogy knowledge and skills to successfully instruct students in the area of _________________.

 

4.      Under “Project Description”, describe the activities/strategies that will be undertaken to achieve this goal(s). (Refer to definition of high quality professional development at www.maine.gov/education/nclb/tiia )

 

Example: A weeklong seminar with a mentor teacher will be held during the summer to provide instruction in  _______________content and pedagogy. As part of this seminar the participants will jointly develop an instructional unit for students using the Japanese Lesson Study model.  Student assessments will also be developed. There will be follow up meetings, following the Japanese Lesson Study model, scheduled during the school year to analyze and revise the lesson, and to analyze the results of student assessments and make any further changes necessary to the unit.

 

5.      Under “Outcomes/Performance Indicators”, describe the specific changes in teacher effectiveness, knowledge and skills that will need to occur if you are to meet this goal(s) and how you will measure these changes.

 

Example: A pre/post assessment of teacher knowledge and understanding of ____________ will be utilized with the expectation that all participants in the summer program will be successful in mastering the information. Another measure of teacher effectiveness will be a review of student work. It is anticipated that there will be a significant increase in student achievement.

6.      Complete the project budget information and copy the project total to page E-10, Row b.

Instructions for Page E-21

TITLE IIA PROJECT SHEET – CLASS SIZE REDUCTION  (Page E-22)

 

1.      Heading Information: Complete information identifying the unit, project title, and non-public school (if appropriate).

 

2.      Under “Need”, describe the current class size situation. Note: If this position has previously been funded by Title IIA or CSR funds it must still maintain reduction in class size to be continued.

 

3.      Under “Staffing”, complete the table listing, date of hire, whether or not the person meets the “highly qualified” requirements, the grade level and the staff member’s name. Note: Individuals hired with Title IIA funds after the first day of school 2002-2003 must meet the “highly qualified” standards. (See Definition of Highly Qualified at www.maine.gov/education/nclb/tiia )

 

4.      Under “Outcomes/Performance Indicators”, describe the impact the position is expected to have on student achievement. 

 

5.      Complete the project budget information and copy the project total to page E-10, Row b.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Instructions for Page E-22

 

NO INSTRUCTIONS FOR PAGE E-23

TITLE IID (Ed Tech) PROJECT SHEET (Page E-24)

 

To be approved for Title IID funding, the four questions on the project pages must be completed.  This section provides some guidance in answering those questions.  Put each project on a separate project page.

 

1. Project Description (What, where and why):  This should be a short description of how the funds will be used. Answer the questions what, where and why. Include information on how the Staff Development requirement will be addressed    Examples:

(e.g.) Computers will be purchased at the elementary school to increase the access to and use of technology tools and resources to all third graders.  On-going technology-based staff development will be provided to all grade teachers on finding and using informational resources in the classroom.

 

(e.g.) A computer integration specialist will be hired to work with all middle school teachers to enable them to learn how to integrated technology into curriculum areas.  This person will provide the staff development to personnel as part of the daily work activities.

 

 

2. Outcomes / Performance Indicators: To help ensure accountability for Ed Tech funds, LEAs and eligible local entities must also develop a process and accountability measures that they will use to evaluate the extent to which activities funded under the program are effective in (1) integrating technology into curricula and instruction; (2) increasing the ability of teachers to teach; and (3) enabling students to meet challenging State standards. 

 

(e.g.) The LEA and the integration specialist will develop and document an attendance certification procedure that includes hours of attendance and as well as content focus for each middle school teacher.

 

(e.g.) As a result of professional development surrounding technology integration, middle school teachers will develop and submit standards-based activities/units that incorporate the use of technology for both students and teachers as a key tool for improving student learning.

 

 

3. Staff development:  A minimum of 25% of your Ed Tech funds must be used for staff development.  Indicate how you plan to comply with the regulation.  You may refer to section 1, the project description or expand that information.  Example:  The technology integrator will provide sample lessons and assist teachers in the development of lessons integrating technology on a daily basis.  Around 50% of the budgeted grant in the salary/benefits and travel columns will support this activity.

 

4. Budget:  Budget = must equal to the Total from funding sources –Use whole dollars only

 

 

 

 

 

Instructions for Page E-24

 

NO INSTRUCTIONS FOR PAGE E-25 THROUGH E-31

Title V (Innovative Education) Project Sheet (Page E-32):  To be approved for Title V funding, the seven questions on the project pages must be completed.  This section provides some guidance in answering those questions.  Put each project on a separate project page.

1.    NCLB Goals Addressed

   Check one or more boxes to identify the State NCLB goal that this project supports.

2.       Project Description (What, where and why):  This should be a short description of how the funds will be used.  Answer the questions what, where and why.  Examples:

ó      Computers will be purchased at the elementary school to increase the access to all third graders to technology applications. 

ó      Trade books will be purchased for each fifth grade classroom to encourage free reading and improve literacy skills.

ó      A computer integrated will be hired to work with all middle school teachers to enable them to learn how to integrated technology into their subject areas. 

ó      Grade 1-3 teachers will be trained in using the DRA to assess the reading progress of students.

ó      Mini-grants will be awarded to high school teachers for innovative proposals that are designed to improve student achievement using the districts grant award process.

3.  How will this project contribute towards (a) improving student achievement or (b) improving the quality of education for students?  Relate the project to either of the two National Title V goals: Improving student achievement or Improving the quality of education. Examples:

a. Improving student achievement:

ó      Grade level reading materials –Improved student achievement should result in increases in comprehension levels of students.

ó      After school tutoring program - Improved student achievement should result will the extra assistance provided to students

        b. Improving the quality of education for students

ó      A computer integrator – The quality of education will improve the technology skills of teachers in working with students

ó      The purchase of library research materials – The quality of education will be improved with modern updated resource materials available to students.

4.     If a staff development project: Provide information that supports the concept that this project is part of a high quality, sustained, intensive staff development program and not a short-term workshop.  Examples: 

ó      Train the trainer model

ó      This activity is one component in a series of training activities to increase the instructional skills of teachers.

ó      The literacy specialist will work with all grade 2 teachers during this school year. 

ó      The computer integrator will work directly with all high school staff to assist them to integrate technology into their instruction.

ó      Part of our staff development plan to improve the skills of reading teachers.

5. Outcomes / Performance Indicators: The outcome report, including supporting data, is to be provided at the end of year in the performance report on either of the two Title V targets listed below.  Project coordinators should be gathering evidence of the impact of their project during its duration.   Choose one or both of the national Title V targets below.

[   ] How did this project contribute towards improving student academic achievement?

[   ] How did this project improve the quality of education for students?

A short narrative will be required in the performance report relating the success of this project and its relation to either or both of the national Title V Goals that you checked above when developing your project

6. Impact Data:  Fill in the estimated impact numbers for this project.  The staff box should only be used for projects dealing with staff development.  Also in a staff development project, estimate the number of students that will be affected as the result of this training.  In the last box fill in either (P) or (N) to indicate the type of school either public or non-public.  If both are participating in the same project separate project pages must be used to account for and meet the “equivalent participation” requirements of non-public schools.

7. Budget:  Budget amount must equal to the Total from funding sources –Use whole dollars only.  Copy to Project Total on Page E-10.

 

Title V in conjunction with other Titles:  Title V is very flexible and may be used in conjunction with projects based in other titles.  Examples:  Title V will provide reading materials for a Title I literacy project.  It may provide some of the funding for a Title IV school safety project. It can be part of any Teacher Quality IIA or Ed Tech IID project.  The transferability features or REAP-Flex provisions of NCLB do not need to be used as Title V projects support all other titles.  Use the Title V project sheet and under question (2) Project Description, you can just reference the project sheet from the other Title for which Title V is supporting or copy that title’s description..  Complete part 6-Impact Data and part 7, the Funding source..

 

Instructions for Page E-32