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Administrative Letters

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Links to Administrative Letters that were sent to all Superintendents of Schools from the Commissioner.

 

2010–2011

 

2010-2011 EPS High Cost Out-of-District Placement Cost Adjustment Report (EF-S-214)
2010-2011 Alternate Assessment 1% Proficiency Cap Waiver Request
Reporting and Certifying April 1st Student Enrollments
2010-2011 School Year Reporting for “Highly Qualified Teacher” Data
FY 2011-2012 Budget Reporting – Due August 25, 2011
Accessible Instructional Materials for Students with Print Disabilities
Report of Adult Education for Subsidy Purposes (EF-M-39B)
2010 School Facilities Inventory
Ensuring Safety in Our Schools- Clarification of Title 20-A M.R.S.A. Section 1001, Subsection 16 and Department of Education Regulation Chapter 125 Basic School Approval Section 10.02
Superintendents of Schools -- Election or Reelection
Average Daily Attendance for the Rural Education
2010-2011 December 1 Special Education Child Count
EF-S-05 Part II - Personnel Employed, Contracted and Needed
PRIORITY: MaineCare Enrollment and Completion of Certified Public Expenditure Forms; and Updated MaineCare Documentation Form
School Bus Purchase Request for School Year 2010-2011
Completers, Dropouts, Cohort, and Transfer Certifications
Verification of Minimum Teacher Salaries – Due Date: November 30, 2010
Cash Monitoring Procedures at the Sub-recipient Level and Reimbursement of Expenses
Reporting Requirements and Deadlines
PRIORITY - Certified Seed Forms for Mainecare
Impact of Psychological Diagnoses on Eligibility Determination
PUBLIC SCHOOL ANNUAL SCHOOL APPROVAL REPORT: Due November 8, 2010 (EF-I-291)
EF-S-03 Request for Special Education Contract Approval
National Board for Professional Teaching Standards Certification Salary Supplement for Teachers – deadline October 15, 2010
Reporting 2010-11 Student Information
Clarification: When Parents Decline English as a Second Language (ESL) Services for English Learners
Legal Requirements to Provide English as a Second Language (ESL) Services to English Learners
Reporting 2010-11 Staff Information – Due Date: September 30, 2010
2010-2011 Annual Gifted and Talented Program Reports
UPDATE: Administrative Letter No. 3 dated July 14, 2009
Reporting Students’ Social Security Numbers
Survey: Implementation of the Abbreviated Day Procedure (Maine Unified Special Education Regulation 101)
Mainecare Documentation Form
School Nutrition and U.S. Department of Agriculture Food Program Agreements, and School Nutrition Applications
Certified Seed Forms for Mainecare
2010-11 School System Data Update

2009–2010

 

Instructions for Special Education Tuition & Board Report (EF-S-07)
2009-10 Transportation Data for Out-of-District Special Education Students, Homeless Students and Career & Technical Education Students Report (EF-M-43) – Due September 15, 2010
FY 2009-10 Year End Financial Reporting – due August 20, 2010
End of Year Reporting Requirements
Report of Adult Education for Subsidy Purposes (EF-M-39A)
Aggregate Daily Attendance Reporting
New Certification Procedure for 2009-2010 Incidents of Prohibited Behavior Data
Audit Requirements
Advance Notice: 2010-2011 Demographic Reporting Requirement Changes
Private School Annual School Approval Report
Nontraditional Limited Purpose Schools Annual Approval Report
Special Purpose Private School Approval Report
Enacted 2010-11 General Purpose Aid for Local Schools
2009/2010 EPS High Cost Out-of-District Placement Cost Adjustment Report (EF-S-214)
Preliminary 2010-11 General Purpose Aid for Local Schools – revised 3/22/10
FY 2009-10 MEDMS Financial Data
Reporting and Certifying April 1st Student Enrollments
REMINDER: PRIORITY ARRA, Registration with Federal CCR – By March 24, 2010
Alternative Education Programs, Special Education, and Student Assistance
2009-2010 School Year Reporting for “Highly Qualified Teacher” Data
Preliminary 2010-11 General Purpose Aid for Local Schools – revised
ARRA: Registration with CCR, ARRA Reporting, State Fiscal Stabilization Award Information, and Reporting Information for SAU Auditors
Electronic Reporting of Elevated School Absenteeism
FY 2010-2011 Budget Reporting – Due August 20, 2010
Maine’s Birth to Age 20 General Supervision System
Revised 2009-10 General Purpose Aid for Local Schools
Preliminary 2010-11 General Purpose Aid for Local Schools
Private School Affirmation of Consultation – Local Entitlement Application
Maine Human Rights Act
FY 2009-10 MEDMS Financial Data
Toileting Policy for Public Preschool
Report of Adult Education for Subsidy Purposes (EF-M-39B)
NCLB / Special Education Compliance Requirements to Enter 2009-10 Incidents of Prohibited Behavior Data into the Infinite Campus Behavior Tab
Superintendents of Schools -- Election or Reelection
Average Daily Attendance for the Rural Education Initiative
2009-2010 December 1 Child Count
Public School Annual School Approval Report EF-I-291
School Year 2010-2011 School Bus Purchase Requests
MEDMS Financial System Upgrade for FY 2011
EF-S-03 Request for Special Education Contract Approval
Verification of Minimum Teacher Salaries – Due Date: November 30, 2009
Completers, Dropouts, Cohort, and Transfer Certifications
FY 2009-10 MEDMS Financial Data
National Board for Professional Teaching Standards Certification Salary Supplement for Teachers – deadline October 15, 2009
Reporting Requirements and Deadlines
Reporting and Certifying 2009-10 Student Information
Legal Requirements to Provide English as a Second Language (ESL) Services to English Language Learners
Clarification: When Parents Decline English as a Second Language (ESL) Services for English Language Learners
2009-10 Annual Gifted and Talented Program Reports
Reporting 2009-10 Staff Information
Public School Annual Approval Report EF-I-291
Revised Instructions for Special Education Tuition
Restraints Causing Restriction of the Airway
Special Education Tuition & Board Report (EF-S-07)
School Nutrition and U.S. Department of Agriculture Food Program Agreements, and School Nutrition Applications

2008–2009

 

Enacted 2009-10 General Purpose Aid for Local Schools
FY 2008-09 Year End Financial Reporting – due September 18, 2009
2008-09 Transportation Data for Out-of-District Special Education Students, Homeless Students and Career & Technical Education Students Report
Report of Adult Education for Subsidy Purposes (EF-M-39A)
Infinite Campus State Edition Year End Process
2008-09 Average Daily Attendance (ADA) Reporting – Due June 19, 2009
2009-10 School System Data Update
Nontraditional Limited Purpose Schools Annual Approval Report
Annual Certification – NCLB / Special Education Compliance Requirement to Enter 2008-09 Incidence of Prohibited Behavior Data into the MEDMS / Infinite Campus Behavior Module
Special Purpose Private School Approval Report
Private School Annual School Approval Report
Preliminary 2009-10 General Purpose Aid for Local Schools
2008-09 EPS High Cost Out-of-District Placement Cost Adjustment Report (EF-S-214)
Children Who Qualify for “676” Services (the option to remain with CDS for an additional year)
Certification of April 1st Students – Due Date: April 15, 2009
FY 2008-09 MEDMS Financial Data – Quarter 3 Due April 15, 2009
Exclusion of Unimmunized and Under-immunized Students for Vaccine Preventable Communicable Diseases
FY 2009-2010 Budget Reporting – Due September 18, 2009
Curtailment for 2008-09 General Purpose Aid for Local Schools (GPA) Funding
Completers and Dropouts Reporting
Compliance with Code of Federal Regulations Part 300 -Special Education Regulations Effective December 31, 2008
FY 2008-09 MEDMS Financial Data
School Year 2009-2010 School Bus Purchase Requests
Report of Adult Education for Subsidy Purposes (EF-M-39B)
Superintendents of Schools -- Election or Reelection
2008-2009 Web-based Child Count
Average Daily Attendance for the Rural Education Initiative
October 1, 2008 Student Counts – Due December 5, 2008
EF-S-03 Request for Special Education Contract Approval AMENDED DUE DATE
EF-S-03 Request for Special Education Contract Approval
EF-S-04A, State Agency Client Admission/Discharge Notice,
Clarification of the Transition from Regional CDS Site to Public School in Me Dept. Of Ed. Reg.101 (Maine Unified Special Education Regulations [MUSER])
Public School Annual “School Approval Report”
Certification of October 1st Students – Due Date: October 31, 2008
Reporting 2008-09 Student Information – Due Date: October 15, 2008
FY 2008-09 MEDMS Financial Data
2008-09 Annual Gifted and Talented Program Application and the Gifted and Talented Arts Plan – Due November 30, 2008
Legal Requirements to Provide English as a Second Language (ESL) Services to English Language Learners
Clarification: When Parents Decline English as a Second Language (ESL) Services for English Language Learners
Special Purpose Private School Approval Report
Private School Annual School Approval Report
Nontraditional Limited Purpose Schools Annual Approval Report
Standards Certification Salary Supplement for Teachers
Verification of Minimum Teacher Salaries
School Approval Process
Credits for Graduation for SAU-placed Children and State Agency Clients in Special Purpose Private Schools
Notice of Withholding Subsidy for Late Reporting
Reporting 2008-09 Staff Information
No Charge to Students or Parents for Reduced Breakfast during School Year 2008-09
2008-09 School System Data Update
Clarification on Allowable Related Services in Chapter 101
New Audit Requirements
2007-08 Transportation Data for Out-of-District Special Education Students, Homeless Students and Career & Technical Education Students Report (EF-M-43) – Due July 31, 2008
Reporting Requirements and Deadlines
New law regarding penalty for late submission of required data
School Nutrition and Food Distribution Program Agreements, and School Nutrition Applications

Archive of previous years' letters