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Child Nutrition Services
23 State House Station Augusta, ME 04333-0023
(207)624-6842
Fax (207)624-6841

School Food Service Reviews and Review Information

 

School Year 2013-2014 will begin a new review process. Part of this review process includes the School District completing an "Off Site Assestment Tool". This document must be completed prior to the arrival of the reviewer.

 

 

 

 

This year SY2013 there will be three types of reviews conducted by the state agency.  There will be no CRE reviews this school year.  Starting next year SY2014 districts will be on a max of a 3 year cycle and include all USDA programs during the review.
The review types

Follow-up reviews:  I review as a result of prior year finding.  State Agency is required to follow-up on 25% of the districts that had findings.

Additional Administrative Reviews (AAR):  this review is an additional review required by regulations.  Districts are elected based on a risk factor. 

Menu Validation Review (MVR):  These reviews are to validate the information submitted for certification to receive the additional performance reimbursement was accurate and has continued.  The state Agency must conduct a review on 25% of the certified districts.  This will keep growing each month.

 

There are several items needed to complete the review. Collecting the information ahead of time will cause less stress for you and a smoother day of review.

 

Items that will be needed and asked for during the follow-up and AAR reviews are:

1. Current year student applications
2. Direct Certification List (on web from DHHS) 1
3. Current year master list of students indicating category
4. Status change dates list or report
5. List of employees by school and hours paid for*
6. Amount of scheduled employee hours for week or day*
7. Financial records for review period or more
   • unpaid bill listing
   • disbursements
   • income
   • inventories
   • a la carte income /expenses
   • account balance
8. Production records review period
9. Daily record forms for month of review
   • lunch (generally will need a copy for us to take)
   • breakfast NSBP
   • snack ASSP
   • milk
   • FFVP
10. Wellness policy / Guidelines
11. HACCP plan
12. School Year Calendar *
13. Documentation of on site review to view
14. List of names/position of People with access to student economic status data (free&reduced)*

* a copy will be needed for the reviewer's file.

Please NOTE:  Additional information or documentation may be requested if problems or concerns are identified or regulations change.

The review process generally is in this order but may vary depending on school and reviewer.

Reviewer will:

arrive at the school and review all applications on file for current year

compare applications to master list

observe kitchen sanitation

observe accountability system

review a la carte items for chapter 051 rule

review current production records

obtain meal counts by category for day of review

review financial records

exit conference with superintendent or delegate.

Other items may be requested by the reviewer as needed.

 

Items that will be needed and asked for during the MVR are:

still being built stay tuned

production records for review period

backup for documentation submitted to State Agency for certification

 

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