MAINE'S USDA FOOD PROGRAM

The USDA Food Program

This program is administered at the federal level by the U.S. Department of Agriculture. Its purpose is to provide food to various eligible outlets, specifically the school lunch program, needy people in tax-exempt, non-profit institutions, young people in non-profit summer camps and child care agencies. In providing such assistance, USDA supports selected products in the open market by large scale purchases and removes certain food products acquired by the Commodity Credit Corporation (CCC). An expressed preference of the recipient agencies determines which foods are purchased on the open market. Section 6 of the National School Lunch Act, Section 416 of the Agricultural Act of 1949, and Section 32 of Public Law 74-320 designate funds for such purchases.

A contractual agreement made with each state provides for a Distributing Agency and for the implementation of USDA rules and regulations.

The USDA offers foods to each State Distributing Agency (DA). When such an agency accepts the commodities in amounts offered or desired, food requisitions are prepared and sent to the USDA showing the location to which product should be sent and the preferred delivery date. Then, USDA ships products to the state warehouse and the State DA confirms shipment to USDA.

The State DA provides letters of offering to recipient agencies on a regular basis. All agencies have the opportunity to accept or reject the offered commodities. With the return of such offering, shipping tickets are processed and sent to the warehouse. The warehouse acts as an agent for the State DA in the receipt and distribution of commodities. Recipient agencies receive bills for the storage, handling and delivery of the USDA Foods they order. If preferred, a recipient agency may pick up USDA Foods at the warehouse.

Recipient agencies should sign for products accepted in good condition. Any Exceptions should be noted on the delivery slip.

Recipient agencies must keep records supporting receipts for a minimum period of three years. Books and records having to do with the receipt and use of commodities are subject to audit by the State DA or representatives from USDA.

Our agreement with recipient agencies specifies, among other things, that USDA Foods will be accepted in such quantities as can be fully used, and that they will not be traded, sold, or otherwise disposed of without approval of the State DA. Loss or damage to USDA Foods are to be reported to the State DA.

USDA food may also be processed, with the approval of the DA, into other products desired by recipients. Such products may include bread products, pizzas and salad dressings. The products are sold and distributed just as any other commercial product except that recipient agencies receive a discount equal to the value of USDA Foods involved.

USDA FOODS OFFERING SCHEDULE

School Year 2012

These are the planned offerings at this time. Remember things change, orders are not purchased, cold weather freezes shipments some times that are not supposed to be and supposed to be shipments that are not.

This will be updated monthly to include the Fresh Fruit and Vegetable offering and make any additional changes.

Dennis Paper normal delivery fee and Admin fee for billing

Offering Month

Delivery Month

USDA Foods

September	October	Turkey Ham-Smoked, Cheese Mozz, Cheese Blend-Slc, Eggs Whole Frozen, Diced Chicken, Turkey Deli Breast, Turkey Roast, Pork Crumbles, Ground Beef, Mixed Fruit, Diced Apricots, Diced Peaches, Sliced Strawberries, Raisins, Corn-Can, Spaghetti Sauce, Green Beans-Frz, Sunflower Butter
October	November	Pears-Diced, Salsa, WG Pasta Rotini, WW Tortila, Cheese-Cheddar, Cheese, Mozz, Cheese Blend-Slc, Chicken Fajita Strips, Turkey Ham-Smoked, Beef Crumbles, 100% Beef Patties, Pork Leg Roast, Pork Ham-Slc, Applesauce, Cranberry Sauce, Diced Peaches, Strawberry Cups-Frz, Peas-Frz, WW Pancakes BONUS - Fig Pieces, Dried Fruit Mix
November	December	Turkey Breast-Deli, Turkey Roast, Mixed Fruit, Cheese-Mozz, Cheese Blend-Slc, Diced Chicken, Ground Beef, Pork-Ham, Applesauce, Peaches-Diced, Spaghetti Sauce
December	January	Tuna-Chunk Light, Mixed Fruit, Pears-Diced, Salsa, Cheese-Cheddar, Cheese-Mozz, Diced Chicken, Beef Crumbles, 100% Beef Patties, Applesauce, Diced Peaches, Diced Freestone Peaches, Strawberry-Sliced, Corn-Can
Janary	February	Chicken Fajita Strips, Ground Beef, Tuna-Chunk Light, Turkey Taco, Pork-Ham, Applesauce, Strawberry Cups-Frz
February	March	Mixed Fruit, Peaches-Diced, Cheese-Mozz, 100% Beef Patties, Applesauce, Strawberry Cups-Frz
March	April	????????????? Leftovers
April	May	????????????? Leftovers

School 2012 USDA Foods rate is .2050 per meal

Processing in Maine - NOI & Fee for Service

ORDERING COMMODITIES

DISTRIBUTOR CHARGES FOR

STORAGE AND DELIVERY OF USDA FOODS

Dennis Paper and Food Service will be the distribution company for USDA Foods for the next three years begriming SY 2008. The prices below become effective July 1, 2007 and will go through June 30, 2012. There was a .19 increase this year.

	Delivery	Storage	Total
Frozen	2.69	$2.50	$5.19
Fresh	2.69	$2.00	$4.69
Dry	2.69	$2.00	$4.69
Admin Fee			$2.00

Dennis Paper and Food Service

The USDA Food Program Manual (DOC) (PDF)

Table of contents (DOC) (PDF)

USDA FOOD PROGRAM FORMS (doc) (PDF)

FEDERAL REGULATIONS FOR FOOD DISTRIBUTION

USDA Food Program Fact Sheets

USDA/MAINE PROCESSING INFORMATION

NET OF INVOICE INFORMATION

Acronym List

ACDA	American Commodity Distribution Association
AMS	Agricultural Marketing Service
ANC	Annual National Conference
ASFSA	American School Food Service Association
CN	Child Nutrition
CNP	Child Nutrition Programs
CACF	Child and Adult Care Feeding
CHART	Commodity Hold and Recall Team
CID	Commercial Item Description
FDD	Food Distribution Division
FDP	Food Distribution Programs
FNS	Food Nutrition Services
FSA	Farm Service Agency
FSIS	Food Safety Inspection Service
FY	Fiscal Year
OIG	Office of Inspector General
SY	School Year
TEFAP	The Emergency Food Assistance Program
USDA	United States Department of Agriculture

Chart Prepared by: Program Support Team, in conjunction with School and Institution Branch, USDA, FNS, FDD

Need help contact the Child Nutrition office 624-6842

Child Nutrition Information