Maine InfoNet Board Minutes, Oct 17, 2007
Maine State Library Conference Room
1:30 – 3:30 p.m.
Members Present; Judy Frost, CMCC (2:25 p.m.); David Nutty, Director of Libraries at USM;; Barbara McDade, Interim InfoNet CEO and Director, Bangor Public Library;; Joyce Rumery, Dean of Libraries at UM; Elizabeth Reisz, Library Supervisor, York School Department; Sue Jagels, Director, Eastern Maine Medical Center Health Science Library; Richard Boulet, Director, Blue Hill Public Library; Linda Lord (non member – recording secretary).
Members Absent: Ralph Caruso, CIO University of Maine System; Richard Thompson, CIO for the State of Maine; Clem Guthro, Director Miller Library, Colby College; Steve Podgajny Director, Portland Public Library; Gary Nichols, Maine State Librarian
Agenda item 1.
Introductions of all Board members took place for Rich Boulet who is the new SOLAR representative on the Board attending his first meeting. Rich was warmly welcomed.
Agenda item 2.
Approval of Sept minutes. The minutes were approved as edited from e-mail feedback prior to Oct. 17, 2007.
Agenda item 3.
InfoNet CEO search – Three candidates have been confirmed for interviews. The Search Committee is attempting to schedule a fourth candidate for an interview. Four Board members have recused themselves from the Search Committee for a variety of reasons. Joyce and Clem are co-chairing this committee and Joyce reported out for both of them. Joyce has sent InfoNet material to the candidates including staff information, feedback from the August InfoNet summit, and the brochure developed by the Board and Karl Beiser.
Telephone interviews have taken place and face to face interviews will follow the same procedure: Candidates will fly into Portland and be picked up by Joyce. Each candidate will spend the next day in Augusta and the following day in Orono. These interviews will take place between Oct. 29 and Nov. 7. A brief background of each candidate was given to the Board. They are an impressive group.
Agenda item 4.
Publicizing interviews; strategy and assignments for building an audience for open forums.
The C.Vs and cover letters from each candidate being interviewed will be posted on the InfoNet web site. People from the Maine library world will be encouraged to attend the open forums and schedules for these forums will be linked to from the MSL, UMO, Minerva, SOLAR and NMLD web sites. Information will be sent out on MeLibs and MEINFO-L. The following Board members have specific promotional responsibilities:
Judy Frost to the Minerva Executive Board; Rich Boulet to MLA; Liz Reisz to MASL; Joyce Rumery to URSUS; and Sue Jagels to HISLIC. Each Board member should invite friends and colleagues to attend the open forums. Regional Library System Executive Boards, District Consultants, people in libraries who actually work with MINERVA and technical people from libraries should all be invited.
During the open forums, each candidate will have 10 minutes to answer two questions which they have received ahead of time:
- The CA digital library is a new model for statewide library collections and services. It includes traditional library collections and services such as library catalogs and licenses and e-content but also includes new and merging collections of locally produced digital collections, electronic scholarship, digital repositories and digital preservation services. How does this new mode inform what Me InfoNet might do for the State of Maine?
- How might Web2.0 shape ME InfoNet over the next 2-5 years?
Agenda item 5.
CEO Report
Agenda item 6.
FY08 Budget Update: Funding Server Upgrades
Interim CEO Barbara McDade passed out a 12 item report. She pointed out that item #7 “Triple I said it won’t migrate the MaineCat server to VMware. We will need to purchase a new server and do the migration…” must be discussed at the November Board meeting as the migration should take place in December. The cost will be $11,500 for the migration and about $8,000 for a new server. Various methods of financing these costs were discussed by the Board including asking the independent colleges and URSUS to contribute in addition to the State Library and MINERVA.
Marilyn Lutz will be invited to the Dec. Board meeting to explain her grant request entitled, “Pooling Our Resources: The Creation of a Digital Registry and Cooperative Digitization Plan”.
Agenda item 7.
Endorsing the International Coalition of Library Consortia (ICOLC) resolution which states in part…”The ICOLC strongly objects to the recent decision by the American Association for the Advancement of Science (AAAS) to discontinue its participation in JSTOR, including withholding further issues of its premier publication, Science, from the JSTOR archive and prohibiting JSTOR from making issues of Science currently held in the archive available to new JSTOR participants.” Barbara moved and Joyce seconded support of this resolution. The Board voted 6 yes with 1 abstention to do so.
Agenda item 8.
Three topics for the Board: comments and strategies: Barbara and David
3-4 topics are festering and haven’t been discussed and/or have been only partially discussed. They are on the back burner and need to be dealt with.
- 1Analyze the results from the InfoNet Summit. Develop action steps and set priorities. Sue suggested a retreat day on this important item
- SOLAR needs recognition even before the Summit being held on Nov. 9. Should SOLAR libraries pay a fee? Should we given up on SOLAR because of lack of staff?
- Marilyn’s grant proposal, “Pooling our Resources”, needs to be analyzed.
- The Board does need to give direction to the InfoNet staff so they don’t get bogged down in minutia.
At 3:12 Liz Reisz moved and Judy Frost seconded that the meeting be adjourned. The Board then continued to meet as the CEO Search Committee.
Respectfully submitted,
Linda Lord, Recording Secretary, MSL
