Maine InfoNet Board Minutes, April 21, 2010
MIN Minutes
April 21, 2010
The Maine InfoNet Board met at the Maine State Library in Augusta on April 21, 2010 at 1:30 PM.
Members present:
Janet Bolduc, Librarian, Central Maine Medical Center; Richard Boulet, Director, Blue Hill Public Library; Clem Guthro, Director, Colby College Libraries; Linda Lord, State Librarian; Barbara McDade, Director, Bangor Public Library; David Nutty, Director of Libraries at USM; Steve Podgajny, Director, Portland public Library; Joyce Rumery, Dean of Libraries at UM; Richard Thompson, CIO, State of Maine.
Members Absent:
Ralph Caruso, CIO University of Maine; Judith Frost, Director of Library Services, CMCC; Elizabeth Reisz, Director of Library Media Services, York Schools.
James Jackson Sanborn, Executive Director was attending the ICOLC conference in Chicago. He submitted his report electronically before the meeting. Copy is attached to the minutes.
On a motion made by Clem and seconded by Joyce, the minutes of the March 17, 2010 meeting were approved.
Dick Thompson reported that he would be retiring from his position as CIO of the state on June 30.
By Laws and Articles of Incorporation for the Maine InfoNet Collaborative
The Board discussed each page of the Proposed By-Laws and the Organizational Action for the Maine InfoNet Collaborative that had been sent to members before the meeting.
Clem moved that the By-Laws as presented be accepted with the following change: on Page 5, Section 11, in the sentence, “The Executive Director of the Corporation shall serve as an ex officio member of the Board of Directors in a voting capacity.”voting capacity be changed to non-voting capacity. Dick seconded the motion, which passed unanimously.
On a motion by Steve, seconded by Joyce, the Organizational Action to complete the organization as a corporation of the Maine InfoNet Collaborative was unanimously approved.
Last Copy Center
There was a discussion of the purposed of the Last Copy Center. It was agreed that this would be added to the agenda of the Statewide Collection Development meeting to be held in June, to get a feeling what libraries across the state need and want. Should the LCC be dark storage or gray storage? What is meant by last copy? It is the intent that there be enough information given either before or during the meeting so that there can be an informed discussion of the matter.
Statewide Collection Development Meeting June 21 at Colby College
Clem, Joyce and Barbara are working on the statewide collection Development meeting and will have a fuller report at the May meeting.
Serials Solutions Summons
Maine InfoNet has exported all the MaineCat records to Serial Solutions for indexing. Serial Solutions is expected to go live in May. The URSUS libraries have applied for funding to use Summons for databases so students can have “one box” searching.
SOLAR
The discussion on SOLAR continued. After this week there will be two MIN staff members that will be able to do the load profiling needed for SOLAR libraries. It is hoped that this will allow the MIN staff to propose a policy for SOLAR users and for those wishing to become users.
Library Support Specialist
The Board was pleased with the announcement that Tim Pellett is returning to MIN as the Library Support Specialist beginning today, April 21.
Financial Report and Budget
The Board reviewed the financial report sent by the Executive Director. It reported only on expenditures on the University side. Steve and Linda will form a new Finance Committee to work on a Chart of Accounts and the development of Financial Statements that can be read and understood by board members.
Minerva Money
Minerva has moved the money collected from its members for operating costs from LYRASIS (formerly NELINET) to the State Library. Currently it resides in a State Library account with its own line, but will be moved to the Maine State Library Friends account, when that is established.
Retreat
Agenda items for the retreat were discussed and included: job description for the position currently held by Marilyn Lutz; Review of the strategic plan and goals; Finances; Subcommittees and other Governance issues; the website; a SOLAR strategy; MECat and other libraries. David hoped that we could start the meeting with a discussion that will help us think broadly. It was noted that this will be soon after the District Meetings that will feature Steve Abrams, which should spark some discussions.
Maine Academic Library Day
Clem reported that the Academic Library Day held at Colby was successful.
The meeting adjourned at 3:40 pm.
Respectfully submitted,
Barbara McDade
Acting Secretary
