How To Export from OCLC CatME to Minerva
Online Transfer Set Up
Configure the online export function of your CatME software using the
instructions in the "CatME for Windows Software Configuration" section
near the end of page 101521 of the online manual. Minerva's
IP address is 184.108.40.206.
Forcing Minerva to Create Item Records
Make sure that each bib record you edit contains a 949 "command
field", plus one 949 item information field for each item record
to be created. Command fields have two blank indicators and a subfield
|a that begins with an asterisk. Item information fields have a
blank as the first indicator and a "1" as the 2nd indicator.
If your library is a more recent member of Minerva and does not have
a single-character Initials designation, you will also need to add a
Examples are provided at the end of this page.
Item information is carried in a 949 field with a blank first indicator
and a second indicator of "1". Correct use of indicators
is essential to proper creation of item records. Create
a "949 1" field for each item you wish created in Minerva,
and include all the subfields below that apply. Every item information
field should have at least |a Call Number, |l Shelving Location, |t
Item Type, and |i Barcode..
Item Information Carried in a 949 Field
||Examples and Notes
|||a630.123, |a511.231 B123a, |aHQ234 ABC (can optionally include
book number if latter is not broken out into a separate |b)
|||bB123a (Often contains the "book number" portion of
a call number, if it is not included in a |a)
||free text volume / part information
|||cv 2, |cVolume 5 Part 2
|||g3, |g2 (Only digits are allowed. If not present, c. 1 is
||call number post stamp
||message (automatically displays to staff in circ, not in
|||mSend to bindery after Jan 1, 2003 (This is a free text variable
field, unlike |u item message below, which is a fixed field.)
||item note (does not automatically display)
|||nJones Memorial Fund 7/1/02
|||rz (don't contribute to Maine InfoNet yet), |zn (suppress from
view in OPAC)
|||s- Available (default, doesn't need to be entered explicitly),
|so (does not circulation, used for reference material)
|||t1 Book, |t17 Serial, |t0 Audio Cassette, |t20 Videocassette,
etc. (see list)
|||uc Includes CD, |ut Includes Cassette, |uk Junior Tape, |uf On
the Fly (These are predefined values in the IMESSAGE fixed field.
Note that |m Message above is a free text variable field)
Most Common Fields included in a 949 Command Field:
||bn=tce, bn=tpl (Always 3 characters)
||b3=z, b3=4 (Only for earlier Minerva participants for whom 1-character
Initials values were defined. Others use 929 |axyz value,
where xyz is bib location.)
||item defaults template name
||dflt=tceitm,tcebib (This is optional, but allows one to take
advantage of defaults and omit some of the common item values
such as |t Item Type. If present, the dflt value must come
first in the command field.
Note that the following elements carry over from item to item unless
explicitly replaced: loc, ty, pr, sta, i2. If you are cataloging
a significant number of the same type of item and wish to save typing,
it may make sense to include some or all of these values in only the
first record of a batch of records. Note, though, that this only
works if you will be exporting the records to Minerva in a single batch.
- Eastern Maine Technical College, bib location tce, Initials="z",
2 copies, etc.
949 1|aTJ785 .C76 1974|g2|i31234123456789|ltcest|p35.67|t1
949 1|aREF TJ785 .C76 1974|g3|i31234123456790|ltcerf|p35.67|so|t1
- Topsham Public Library, bib location tpl, uses 929 convention
for intials, 1 copy, etc.
949 1|a630.123 M432b|ltplnf|i39876987654321|p26.78|nStoddard Fund|t1
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