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Guides and Manuals

  • Millennium Cataloging Guide - Guide to common practices while cataloging in Millennium. Includes: Starting with basics, Opening records, Checking your settings, Preparing item record templates, Searching for bib records, Attaching item records, Viewing a record in public catalog, Deleting records, Importing records via Z39.5, Adding an original bib record by copying, Creating new bib record using a template
  • Cataloging in Minerva & Solar Manual - a detailed and comprehensive resource for cataloging in Minerva and Solar. Explains practically all marc and non-marc fields, their use, and examples.
  • Minerva Cats Blog - Blog maintained by Ellen to collect policies and procedures as discussed at Cat meetings. Excellent place to find procedures for frequently asked questions including: series, graphic novels, overlaying records, and many more subjects.
  • III Millennium manual for extensive information on the use of the Millennium software. (requires your Millennium initials and password)
  • Ebook and ereader cataloging proposal - Proposal by the cataloging committee for how to better catalog ebooks (on and off ereaders) in Minerva system

Reference

 

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Cataloging
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General Information

  
Item records are local They belong exclusively to a single library, which has sole discretion over such records, subject only to Minerva cataloging standards.
Bibliographic records are shared and must follow established standards New and corrected bibliographic records must conform to the latest revision of Anglo-American Cataloging Rules, 2nd ed. (AACR2), and AACR2 rules should be applied according to Library of Congress cataloging practices. Subject headings must conform to Library of Congress Subject Headings(LCSH), the Library of Congress' Annotated Card program (LCAC) for children's subject headings, or Medical Subject Headings (MeSH). Genre headings must conform to the Guidelines on Subject Access to Individual Works of Fiction, Drama, etc. as described under Genre Usage in655 Field on the Minerva Management Page. Records created according to the above standards must be coded according to MARC 21 rules. Exceptions to the above will be considered by the Cataloging Standards Committee and the Minerva Executive Committee on a case by case basis.
One bib record per edition There should be only one bibliographic record in the Minerva database for each edition of a work, with this exception:  If local practice requires it, a temporary bib record may be created for one-time use in a circulation transaction, for instance to track local loan of an ILL item received outside of Maine Info Net processes.  Such records should be suppressed from view in the OPAC by placing the value "n Suppress" in the INITIALS field of the bib record. (Libraries may request that MSL staff define a new bib template with this value already set.)  This will avoid display of confusing information to OPAC users.  See How to Suppress Bib and Item Records for more information.
CSDIRECT At least one staff person knows how to access the CSDIRECT online web site at http://csdirect.iii.com.
Freeing records At least one staff person knows how to Free a Record in Use By the System, menu path A - F from the main menu on the character-based side of the system.

Core Cataloging

  
Cataloging Multipart Items Decision making tree on cataloging multipart items
How to Create Item Records (Mil) Basics of searching, selecting a bib record and attaching new item records.
Deal with Cataloging Errors Standard practice for dealing with bib record problems.
Original Cataloging Creating new bibliographic records from scratch is a last resort if an existing record cannot be found. Use Minerva & SOLAR Manual
Enter Input Library And Initials In A Bib Record Minerva has run out of fixed field values, so a new method is needed for new Minerva libraries.
Handle Leading Articles in Foreign Language Titles Handling of titles that start with a foreign language article can raise questions.
Suppress Bib and Item Records Sometimes it is necessary to make records invisible to the OPAC.
Use General Materials Designators(GMD) GMD's serve to identify the medium in which a work is presented.
Make Changes to Records for Random Items Moving items from New to Stacks?  Changing status and price for a stack of materials?  This and much more can be done quickly by scanning a series of barcodes.
Moving Item Records A step by step guide to transferring item records from one bib record to another.
Overlying Records. Remote Z39.50 record to upgrade an existing Minerva record.
Avoid Common Cataloging Mistakes Improve cataloging by following these six steps.

Periodicals

 
Periodical/Serial Cataloging A comprehensive guide to cataloging serials.
Quick MARC for Serials This chart is a field-by-field outline to MARC tags used in serial records.
How To Catalog Circulating Magazines Steps on cataloging circulating magazines.

Subject Cataloging

 
Subject Headings Standard practice for working with subject headings.

Lists

  
Create Lists Collecting records into a review file opens a variety of updating and reporting possibilities.
Featured Lists Highlight new books, materials on a theme or for an occasion, etc.

Millennium Guide

This guide provides step-by-step instruction in use of the Millennium Cataloging client software.

Importing Into Minerva

  
Import From OCLC CatME Into Minerva Setup and use of OCLC Cataloging Micro Enhancer as a source of records for Minerva.
Use OCLC Cat Express with Minerva Specifics of how to enter information into Cat Express in order to get desired results in Minerva.