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The first field at the top of MARC record is known as the Leader; it contains important data elements that provide information for the processing of the record. These elements include numbers or coded values and are identified by a relative character position. The Leader is called a fixed field because it contains a limited number of character positions. Here are some things to do and watch for in this field:
Other fixed fields, following the Leader, may be added to a bib record. Some are automatically assigned and others require the cataloger to input specific information.
In both Minerva and Z39.5 records you may see bib records with 001- 005 fields; these are usually automatically generated and should be retained when importing a record. Do not add these fields to original records created in Minerva; they are unique to a record and should be deleted when an existing record is copied and used to create a new record for a different item.
The optional 006 field is used to describe accompanying material. The 007 is required for microform and non-book materials. These fields will be covered in more detail throughout this manual as cataloging of non-book items is discussed. All items should have a 008 field.
In good Z39.5 record these fields are usually correct but should always be checked for accuracy and corrected as needed. To expand a 006, 007 or 008 field, place the cursor in the field, right click and select "Expand field" or type Control "r." Inaccuracies will appear in red.
The coded information in the 008 is primarily for machine sorting and indexing. Much of the information may be repeated in other fields of the bib record because they are more flexible than coded data and can express variations that cannot be shown in a coded field. For example, the 008 field can only show two dates but the reality can be more complex (a multi-volume work could start in one year, be completed in another and receive copyright in yet another). The cataloger can describe that situation as precisely as necessary in description fields, but is always limited to two dates in the coded 008.
When the option "Expand field" is selected the follow appears. Please note that in Millennium the first six fields listed below are part of the MARC Leader .
The Library of Congress Control Number (LCCN)
The eight-digit LCCN is entered in the 010 field. In print format the LCCN often has a hyphen, but in MARC records the hyphen is omitted and a zero or zeros are added to be sure the 010 always contains eight digits.
Both indicators are blank in this field.
Four subfield codes are used:
010 74008932 (in book: 74-8932)
010 40078638 (in book: 4-78638)
International Standard Book Number (ISBN)
An item's ISBN is shown in the 020 field without hyphens. Do NOT add punctuation at the end of the number. Information that qualifies the ISBN such as publisher, binding, format, volume number, etc., is entered in parenthesis after the ISBN.
Both indicators are blank.
Several subfield codes are used.
020 0914378260 (pbk)
020 0394502884 (Random House)|c$12.95
International Standard Serial Number (ISSN)
An ISSN is issued to serials and is entered in the 022 field. These materials are published in successive parts at regular or irregular intervals and are intended to be continued indefinitely. Some examples would be: periodicals, yearbooks, annuals, almanacs and proceedings of societies. When typing an ISSN, insert a hyphen between the first four digits and the last four digits.
Both indicators are blank.
The most commonly used subfield codes are:
Other Standard Identifier
A standard number or code published on an item that cannot be accommodated in the 020 or 027 (Standard Technical Report Number) fields is entered in the 024 . The type of standard number or code is identified in the first indicator position or in subfield |2.
The first indicator describes the type of standard number or code being entered:
The second indicator choices are as follows:
blank - No information provided
Following are the most common subfield codes :
024 0 FRZ039101231
024 0 NLC018413261|zNLC018403261
024 10 070993005955|d35740
024 2 M571100511
024 30 9780449906200|d51000
024 41 875623247541986340134QTP1
Publishers' numbers used for sound recordings, printed music and video recordings are entered in the 028 field. This is a searchable field.
The first indicator shows the type of publisher number:
The second indicator is the note/added entry controller.
028 02 VA5386|bVeston Video
028 40 LSP 2061|bLOB
The 030-039 fields should be retained in Z39.5 records but are not usually added to records created in Minerva. These fields should be deleted when creating a new record from an existing record. Check the MARC 21 website for more details about these fields.
The 040 field is found in Z39.5 records and contains the initials of libraries that have contributed to the bib record. Retain this field unless a new record is created from an existing record. One indication of a quality record is the presence of DLC (Library of Congress) in the 040 field. This field is not added to original records created in Minerva.
This field is used for multilingual, translated items and items using sign language. The source of these codes is MARC Code List for Languages , which is accessible through the MARC 21 website.
The first indicator shows whether or not the item is a translation:
The second indicator is the source of the code:
blank - MARC language code.
The following subfield codes are used:
Example :041 0 eng|bfre|bger|bspa (Item contains text in English, French, German and Spanish.)
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