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Home > Minerva > Circulation > Non-Returned Item Settle Up 2006

Non-Returned Item Settle Up 2006

Settle Up" -- a settling of accounts among Minerva libraries for items lost in interlibrary loan transactions.

Update March, 2006

This file requires the free Adobe Reader. The files below require either Microsoft Excel or the Excel Viewer.

List of bills

List of charges

The first step is posting of a preliminary list of items loaned to another Minerva library and never returned. You will find that below. If items in your collection are included, please check the shelves and notify Karl or John ONLY if you find that the item actually has been returned. (For your information, the list is also presented in order by borrowing library. However, only the lending library should check the accuracy of the list at this time.)

You have until Friday, Jan 28, 2006 to make corrections to the list.

After that each library that has lost materials and/or has borrowed an item and not returned it will receive a draft summary of reimbursements payable and receivable. This summary will be based on the list of non-returned items and the schedule of standard replacement costs. MSL staff will map this table to the various item types for non-returned items. Libraries will have an opportunity to correct any false assumptions in the assignment of standard replacement costs to particular items. They will also have the opportunity to propose an alternative replacement cost in cases were actual cost was more than 150% of the cost in the schedule. Although no deadline for this review has yet been fixed, about 2 weeks will be allowed.

Taking into account corrections to the draft summary, a final summary of what is owed by whom and to whom will be distributed. Where libraries owe funds to one another a net amount due will be calculated to avoid both libraries having to make payments. This will be distributed to all affected libraries. Libraries that are owed reimbursement will then send bills to the libraries that owe them money. MSL will post an optional billing form.

As this is the first time around for this procedure, it is possible that deadlines and or procedural details could change. If they do, notice will be posted to MINERVA-L.

Notes:

  1. Out of print items will be billed at actual replacement cost with the understanding that the billing library will make a good-faith effort not to soak the borrowing library.
  2. Items returned after a library-to-library bill has been paid will be considered the property of the owning library; however, the billed amount will not be refunded.
  3. This procedure aims to reimburse owning libraries and has no relation to the money that the patron is billed for.
  4. If a patron pays the borrowing library for non-returned materials after settling up with the owning library, the payment is retained by the borrowing library.

Preliminary Lists of Non-Returned Items

Draft Summary of Charges for Non-Returned Items By Owning Library

Non-Returned Item Replacement Cost Schedule
Category Replacement Cost
Adult Fiction 25.00
Adult Non-fiction 40.00
Adult Trade Paperback 17.00
Adult Mass Market Paperback 8.00
Children's Fiction 17.00
Children's Non-fiction 20.00
Children's Trade Paperback 17.00
Children's Book & Cassette/CD Kit 17.00
Children's Board Book 6.00
Children's Mass Market Paperback 6.00
Magazine 4.00
Audio Cassette (each cassette, book or music) 10.00
Music CD 17.00
Audiobook CD (per disc) 10.00
Video Cassette 20.00
DVD 20.00

 

NOTE: Items with a list value greater than 150% of scheduled cost will be billed at list. Out-of-print items will be billed at replacement, with the understanding that the billing library will make a good-faith effort not to soak the borrowing library.
July 17, 2007