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For the Public
Minerva Executive Board Meeting
July 13, 2011
In attendance: Kevin Davis, Pam Gormley, James Jackson Sanborn, Nikki Maounis, Steve Norman, Gail Roy, Jay Scherma, Cindy White
o Call to Order – Kevin Davis called the meeting to order and introduced the new board members, Nikki Maounis from Camden Public Library (representing Public Libraries), Gail Roy from Northern Maine Community College (representing Academic Libraries), and Lucinda (Cindy) White from Eastern Maine Medical Center (continuing to represent Special Libraries). Pam Gormley from Skidompha Public Library has been appointed to fill the remainder of Karen LaForgia’s term.
o Acceptance of Minutes of the June 8, 2011 Meeting – Acceptance of the minutes for the June meeting was postponed until the next meeting, as we didn’t have enough members in attendance who were actually at the June meeting.
o Election of officers – The following slate of officers was proposed:
Chair – Kevin Davis
Vice Chair – Shelly Davis
Secretary – Cindy White
Steve Norman made a motion to accept the slate. It was seconded by Pam Gormley and unanimously approved.
Kevin announced that Nikki Maounis had expressed an interest in the position of Treasurer and he was appointing her to that position.
? Maine InfoNet Representative (Judy Frost) – no report
? Maine InfoNet CEO (James Jackson Sanborn) – James reported that he was the only person in the Maine InfoNet office today and he would also be giving the MINERVA technical report.
-From the ME InfoNet Board, he reported that they are working on a calendar of meetings. The next summit will focus on Circulation/ILL, especially the education and training aspect. The date is not set yet but it should be soon. The fall meeting will have a collection focus.
-A project manager has been hired for the IMLS grant.
-OCLC has responded to the request for information/pricing concerning statewide access to OCLC (WorldCat and ILL). James said the initial figures were “discouraging.” The discussion is ongoing and OCLC has been asked to come up with some more creative options.
-James has received a document from III re: Sierra, their new ILS. The document includes special pricing which would be offered to early implementers. James will forward the document to board members.
? Minerva Technical (James Jackson Sanborn) – James reported that libraries now closed for the summer will soon be requesting to be turned back on. MINERVA support staff are working on a form to be used when requesting off/on periods for lending and borrowing. The MaineCat migration has been completed and the brief records display is still being tweaked.
? Finance (Jay Scherma)– Jay presented his Fourth Quarter Report for FY2010/2011 (and his last as a board member and Treasurer). He stated that the billing will go out this week for those members who request bills in July. He gave a short briefing for Nikki and turned over his notebook and thumb drive to her. The board thanked him for his service.
? Circulation Standards Committee - none
? Cataloging Standards Committee - none
? Statistics Committee - none
? Membership - none
o Old Business
? Agreement to Participate (Steve Norman) – Steve summarized the work of the committee to date. They are working on the third draft to the document and much progress has been made. The committee is scheduled to meet again on August 4. Steve gave a brief description of the revised ATP; it is now organized into the following sections: introduction, definitions, MSL responsibilities, participation library responsibilities, Executive Board responsibilities/see Bylaws. The first 3 sections have been completed. The committee will solicit feedback when all sections are completed which should be fairly soon.
o New Business - none
o Other – Pam Gormley asked Kevin about the board’s goals for the coming year. Kevin noted the following priorities: revised Agreement to Participate, software changes such as Sierra, increased participation by membership. He pointed out that in the recent election of officers, 38 libraries responded out of 58. Also, we were unable to recruit a school library representative for the board.
-Kevin proposed that the board meet every other month instead of monthly. MINERVA bylaws state that the MINERVA Executive Board shall meet at least 6 times a year. The group agreed that that meeting every other month with the option to meet more frequently if necessary seems reasonable. The next board meeting is set for Sept. 14.
o Adjournment – Nikki Maounis made a motion to adjourn, Pam Gormley seconded and the meeting adjourned at 11:15am.
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