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For the Public
Minerva User’s Council Meeting, Dec 3, 2008
Location: Topsham Public Library
In attendance: Karen LaForgia, Steve Norman, Jay Scherma, Nelson Eubanks, Betty Hughes, Ann Siekman, Kevin Davis, Marian Peterson, Karen Valley, Shelly Davis, Colleen Crowley, Sally Leahey, Dora St. Martin, Anne Phillips, Janet Blood, Cindy White, Amy Averre, Wendy Hysko, Laurie McQuarrie, Martha Ott, Cyndi Burne, Susan Preece, Debbie Lozito, Kathy Malloy, Candy Emlen, Jennifer Lewis, Melora Ranney Norman, James Jackson Sanborn, Tim Pellet, Sarah Sugden, Peggy Malley, Karl Aromaa, Patty Friedman, Nikki Maounis, Lisa Gallant, Marian Dalton, Rebecca Francis, Karen Jones, E. Marilyn Sotirelis, Steve Russo, Den Hensler, Cindy Jackson-Dareny, Ellen Conway, Carin Dunay, Nancy Crowell, Pam turner, Judy Frost
10:01 Meeting called to order
Welcome ~ Pam Turner
Acceptance of Minutes
Minerva Executive Board – Pam Turner:
Board has been very busy with III negotiations. All are welcome to attend executive meetings.
Maine InfoNet – James Jackson Sanborn:
Minerva Technical – Deb Hensler:
Finance – Jay Scherma:
New Business – Pam Turner
Annual membership fee increase
Through long discussions at executive board meetings, board felt a $1,000 increase would be necessary. At last meeting, the board was informed that there would be a $750.00 increase bringing annual cost of being part of Minerva to $3750.00. Libraries should plan on a 4-8% increase for the July 2010 fiscal year. Van delivery and Syndetics are also part of Minerva fees.
Van delivery contract is up in May or June. We do not have a firm idea of van delivery increases at this time. A possible increase could be $14.50 per library per day. With gas prices coming down, that figure could change.
Streamlining rules due to staff shortage
Lending rules could be streamlined to 5 or 6 profiles to streamline maintenance. Currently we have 471 loan rules in our system. If libraries change their rules to match existing Minerva loan rules, it makes it easier for patrons.
To see current loan rules, go to:
Millennium Circulation – admin – parameters – circulation - loan rules – then Minerva
Each type of library (public, school, special, academic) should have appropriate loan rules.
Committees have been working on recommended loan rules to be presented to member libraries. We have to streamline rules due to limited staffing.
Book budgets and our new economic reality
Users Agreement to Participate states that:
Recognizing that Minerva resources cannot substitute for the building of a strong local collection, libraries will maintain a commitment to local collection development as evidenced by maintenance of the library's acquisitions budget at or above the most recent three-year acquisitions budget average. Should a special circumstance arise, a library will furnish a statement describing the nature of the special circumstance.
This statement can be used to justify need and protect budgets to boards.
Pam Turner excused herself, Steve Norman, Vice Chair took over.
Membership – Pam Turner
Circulation – Kevin Davis:
Issues committee has been working on:
Cataloging – Carin Dunay
Cataloging committee has sent several policies to board for approval:
Statistics – Will meet after holidays
Steve Norman – Executive Board has been considering different models for membership fee structures. Several different formulas have been explored using a tiered system. Initial discussions began in Membership committee meetings, and then continued in Executive Board meetings. Population, material budget, collection size, and circulation have been some of the variables that have been explored thus far.
Cindy White mentioned the possibility of reducing services (delivery, Syndetics) has also been discussed to curb expenses.
Sarah Sugden suggested seriously looking at our modules, scopes and bundled features for ways to reduce costs. Surveying patrons to see what features they love and which they can do without might provide direction for a long-term plan for Minerva.
Motion to adjourn meeting: Nancy Crowell
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