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Home > Minerva > Statistics > How To > Gathering ILL Loan Statistics

Interlibrary Loan Statistics

In Web Management Reports, use of the Owning/Home Report will determine 1) the total number of interlibrary loans (ILLs) received from other libraries and checked out by your patrons and 2) the total number of ILLs provided to other libraries and checked out to their patrons. The report gives the total number of ILL check outs that were received from and provided to all MaineCat libraries (Total); the non-Minerva library total is included in the Blank Code row and column.

  1. Open Web Management Reports (http://minerva.maine.edu/manage)
  2. Under CIRCULATION, click on Circ Activity (you may need to click it twice)
  3. Enter your initials and password
  4. Under CIRC STATS, click on Owning/Home report (you may need to click it twice)
  5. Click SUBMIT (you may need to click it twice)
  6. Click TOTAL Circulation (do not click "Include statistics on number of items patrons borrow from their own library?")
  7. Choose a reporting period, either a single month or range, click Submit Query
  8. Click the STATUS bar if you see a message that the report is still calculating

ILLs received from other libraries and checked out to your patrons (column):

For libraries without a juvenile scope:

  1. Move the scroll bar at the bottom until your library's 3-letter code across the top lines up with the left or right edge of the page.
  2. Scroll down to the bottom line to find the total number of MaineCat ILLs your library checked out to your patrons.
  3. The statistic above the total is the number of ILLs checked out to your patrons that were received from non-Minerva libraries. This figure is the Blank code.

For libraries with a juvenile scope (The juvenile scope is the Library’s Children’s Collection scope that is visible in the OPAC):

  1. Move the scroll bar at the bottom until your library’s 3-letter code across the top lines up with the left or right edge of the page.
  2. Scroll down to find the total number of ILLs your library checked out to your patrons.
    a. The total for the 4 letter JUV code (column) will always be zero (0).
  3. Find the statistic at the intersection of your library’s non-juvenile circulated items (column) and your library’s juvenile circulated items (row).
    a. This is the number of your library’s juvenile items checked out by your own patrons.
  4. Subtract step 3 from step 2. This is the total number of all ILLs borrowed by your library and checked out to your patrons.
  5. The statistic above the total is the total number of ILLs checked out to your patrons that were received from non-Minerva libraries. This figure is the Blank code.

ILLs sent from your library and borrowed by patrons of other libraries (row):

For libraries without a juvenile scope:

  1. Move the scroll bar at the right until your library's 3-letter code to the left of the page lines up with the top or bottom edge of the page.
  2. Scroll to the right to find the total number of MaineCat ILLs lent by your library and checked out by patrons at other libraries.
  3. The statistic before the total is the number of ILLs lent by your library and checked out to non-Minerva library patrons. This figure is the Blank code.

For libraries with a juvenile scope:

  1. Move the scroll bar at the right until your library’s 3-letter code to the left of the page lines up with the top or bottom edge of the page.
  2. Scroll to the right to find the total number of non-juvenile ILLs lent by your library and checked out by patrons of other libraries.
  3. Move the scroll bar at the right until your library’s 4-letter juvenile code to the left of the page lines up with the top or bottom edge if the page.
  4. Find the statistic at the intersection of your library’s juvenile circulated items (row) and non-juvenile circulated items (column).
    a. This is the number of your library’s juvenile items checked out by your own patrons.
  5. Scroll to the right of the 4-letter code JUV row and find the total number of JUV ILLs lent by your library.
    a. Subtract step 4 from step 5.
  6. Add the total numbers of ILLs, step 2 and step 5a. This is the total number of non-juvenile and juvenile items lent by your library and checked out to patrons of other libraries.
  7. The statistics before the totals are the number ILLs lent by your library for both non-juvenile and juvenile items and checked out to non-Minerva library patrons. These figures are the Blank codes.

Updated 8/4/08