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For the Public
How To Handle System Emergencies
A system emergency is a situation in which Minerva becomes inoperable for circulation, cataloging and/or the public access catalog, at a particular participating library site. Follow these steps in analyzing and reporting the situation.
1. Assess the situation:a. Test general Internet access by trying to reach the following sites:
If none of these is reachable, you probably have a telecommunications problem and should contact your provider directly and immediately to report the problem. MSLN sites can reach technical help toll-free at 1-888-FOR-MSLN (1-888-367-6756). If you use another provider, that firm doubtless maintains a help desk as well. If you have established that the network connection is the problem, you probably don't need to follow this procedure any further.
b. If the network checks out, launch QVT-Term or another telnet client, enter the character-based system at minerva.maine.edu, and check to see if "control is down" on the server, as indicated by any backlog in the internal processing of record changes (the transaction file).
From the main menu, this area is reached by choosing Management Information, Information About the System, File Information, System Status (M-I-F-S). At about the middle of the screen, you should see: "Transaction file has xxxx blocks, xx not processed." The second number should be 0 or very close. If it is not 0, Quit, then select System Status again (Q-S). The Not Processed number should have decreased or gone to 0.
If the count only increases, it is likely that "control is down" and that IMMEDIATE action is necessary. Call the system coordinator right away. Innovative Interfaces will be contacted and asked to debug the problem and restart processing.
c. If you can log onto the system with neither telnet nor a graphical client program, check whether the web OPAC at http://minerva.maine.edu is also non-functional.
2. Contact the System Administrator.
Call James Jackson Sanborn at 207-356-0238, and explain the nature of the emergency. Report what you discovered in the diagnostic steps described above and how long the system has been down.
If he is not immediately available, leave a brief voice mail message describing the nature of the failure, the steps you've already taken to diagnose the problem, how long the system has been down, and your contact information.
Generally an announcement of problems and fixes is made to the Minerva-L mailing list.
3. If James is not immediately available, a designated person from your library may contact the appropriate party directly. This is to be done only as a last resort. Contact the iii helpdesk by going to the CSDirect website and using the toll-free # on the left side of the screen.
a. Where the system is accessible (the OPAC works) but not processing transactions (as viewed through telnet), contact Innovative Interfaces.
As libraries go live on the system, someone from each should be added to the list of those authorized to initiate support calls:
(Contact James to designate a different Innovative contact person for your library.)
b. Where the server is completely unresponsive, contact UNET, the University of Maine System's computing and telecommunications service. First, try John Grover at 561-3510. If he is unavailable, try MSLN support at 1-888-FOR-MSLN (1-888-367-6756). As a final resort, contact UNET user support at 561-3587.
Note: Please open a ticket at http://support.maineinfonet.org/ to let us know if you have contacted either III or UNET.
4. Watch for Outage Report.
Subsequent to the event, an Outage Report will usually be posted on the Minerva-L mailing list, explaining what happened.
For suggestions for improvements in this procedure, contact us.
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