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Bureau/Division Director’s Meeting

March 16, 2005

Commissioner’s Conference Room

                                                                        

 

The following are points of interest that were discussed at the Bend the Curve portion of the Bureau/Division Director’s meeting on Wednesday, March 16, 2005.

 

  • VSM Team presentations to the Bureau/Division Directors will start on March 30.  Michaela Loisel will schedule two Teams per week.
  • John Rioux distributed and discussed a paper on BTC Initiative Summary in which he showed Staff Time Improvement, Step Improvement, Lead Time Improvement and Value Added Improvement for all the first set of VSMs.  His chart showed projected yearly savings of $1.9M. 
    • John will have Adam put his presentation on the Web for all to see. 
    • Each VSM Team has their own web page on which to post progress.
  • John also distributed a paper entitled “What constitutes BTC/VSM” in which he listed the components of BTC, the BTC Specific Savings Goals, a listing of all BTC/VSM groups commissioned at China Lake, new Groups Commissioned at the St. Paul Center on March 3, and Proposed BTC Topics.  This paper will also be on the Web.  John will enhance the Project Description section to give a better analysis of what is actually going on with each project.
  • The Governor has been invited to visit the next BTC Fair on March 17 at the Augusta Civic Center.
  • Outreach and Education will not present again at the Fair. 
  • Adam stated that the Publications Unit is tracking all publications for savings.  A lot is going on the Webb and on CDs in place of hard copies. The Web is the more accurate venue as it is easily updated.  The topic will have further discussion at the next meeting.
  • Any Project that has anything to do with Finance must include the Price Waterhouse Coopers and the Berry, Dunn, McNeil, Parker reports.
  • BUC is using two of the new CIPS to facilitate meetings.  They are quite enthusiastic and anxious to use their new skills.
  • Kim will present savings by funding source at the next meeting.
  • Arthur Davis presented and discussed a chart entitled “Summary of Bend the Curve Action Items:  A seamless transition successful implementation of BTC without the need of consultants.”  He will redo the chart using color codes to correspond with the chart on display in the Commissioner’s Conference Room.  There will be further discussion at the March 23 and March 30 meetings.
  • Discussion of continuance of BTC will be continued on the March 23 and March 30 Agendas.
  • The amount to carry the project forward through June 30, 2005 is $115K.
  • If the decision is to not go forward, Kim recommends the March 24 and 25 VSM meetings be cancelled.
  • Need to discuss what other options are available.
  • If decide to go forward with new VSM Projects, the Comprehensive Budget and Planning Project will need to include the Directors as well as the Budget Managers.0