Website VSM Meeting Minutes 1/20/05

Before discussing the results of yesterday's meeting, I wanted to point out the dates we
have set aside for future VSM meetings. We anticipate between 3 to 5 additional meetings.

David has reserved the LMIS conference room for the following dates:
9th and 23rd of February
9th and 23rd of March
6th of April

The meetings will run from 9 a.m. until 12:30 p.m. with the customary 10 minute break late
in the morning. Hopefully, this is adequate advance notice for everyone to schedule these dates.

The webmaster list has been passed on to Ruby Skillings with only one area to be researched.

I have distributed the revised VSM map to meeting attendees and team members at 19 Union St.
I believe that Rachel Newman is the only team member who has not received a copy. It's in the mail. (^o^)

With Helen's assistance we identified the remaining four steps needed to complete our work
as a team. These steps are:

• Soliciting and coordinating problems/solutions/impact from team and caucus members and brainstorming
• Identifying individual components of the policy recommendations
• Writing of individual components by team members and combining them
• Finalizing the draft of the policy recommendations for submittal

The request for feedback was a group effort and will be sent by David as soon as I can
export the list of team and caucus members. {My earlier annoying message.}

In the course of our meeting yesterday David and Frank both mentioned that our suggestion
to reduce the number of Webmasters would make the FAQs kaisen unnecessary as coordinating
frequently asked questions would fall under the duties of the web site coordinator or
individual webmasters and be relatively simple with so few people involved.

Early next week, pending any changes based on feedback from team members, I will submit the
revised Visio file to Brenda Evans to be printed on the plotter. Additionally, I expect to
submit metrics based on these numbers to upper management. If you do web work as part of
your job, please take a glimpse at the numbers David and I used and let us know if any
are suspect.

There were a few 'rules' we established yesterday. One is that I will be responsible for
seeing to it a copy of our charter is at each remaining meeting and the other is that we will allow a few minutes each session {at the beginning} for discussions of the prior session by those who may not have been able to attend.

As always, if I have forgotten or misstated anything, I hope those present will correct me.