Workshops
Municipal Equipment Management System
This course, "MUNICIPAL EQUIPMENT MANAGEMENT SYSTEM" (M.E.M.S.),
was adapted from the Technology Transfer Center at the University
of New Hampshire and presented by the Maine Local Roads Center to
meet the growing demand to manage municipal fleet operations. Whether
your town or city is large or small, this system is designed to
help municipal officials reduce repair costs and improve record-keeping
practices for equipment involved in public works, police, fire or
school department services.
This program will also help you schedule equipment maintenance activities,
manage parts inventories, monitor fuel use and operating costs for
each municipal department. By developing a maintenance history for
your equipment, a town/city will have better information on if and
when certain vehicles should be replaced.
Keep in mind that this is a comprehensive system which you should
take full advantage of. However, if you only need to use 25 % of
its capabilities because your municipality has only a few pieces
of equipment, that's fine. You'll still derive the benefits from
having a well-managed equipment program.
The MEMS program will run on the following operating systems: Windows
95 and Windows NT 4.0 (Note: Microsoft Access 97
software is required). The MEMS program is available on CD, also included is a Workshop Notebook.. The
cost for municipalities in Maine is $25.00 and $50.00 for all others,
this includes shipping costs.
If you wish to order this
manual, click here, or go the the
publications page.
Updates to Municipal Equipment Management System
(MEMS) software: Read section below under important
notes before downloading.
MEMS
Update Download Instructions
"New
updated files as of 10/15/03"
If you have Access 97,
please download memsupd97d.mdb
OR
If you have Access 2000, or newer, please download
mems2002upd.mdb.
"Important Notes"
*
To download MEMS to your computer, please download and read the
How to Download and Install MEMS
to Your Computer document. Please note that this document is
in the Adobe PDF Format. If your web browser or screen reader cannot
open a PDF document, please contact local.web@maine.gov
* You will not lose your original MEMS program during the update
process.
* The update only
works on MEMS programs distributed during or after the round of
workshops run in March of 2002.
* The update will run only if the original MEMS program has been
initiated. It is important
to "create MEMS" in the original program, first, in order to successfully
run the update.
* A fully updated version can be obtained from the Maine
Local Roads Center, for new MEMS users or those who "just can't
get the update to run." The
program sells for $25 for new users.
If
you have any questions about the update, or MEMS, please call the
Maine Local Roads Center at 1-800-498-9133, or 207-624-3270.
MEMS Update Synopsis
Work Orders:
Work order null value error corrected. This was
due to quantities being entered for parts when no part number was
entered on the record.
Added field to enter the type of Preventative
Maintenance when entering labor for a PM type service.
Expanded several fields to allow for more data
input.
Added
RETIRED field to identify retired equipment.
Reports:
Modified "Fuel Use By Equipment" to show the
total mileage/hours gained over a specified period.
Modified "Fuel Use By Department" removed mileage/hours
totals.
Changed menu to allow printing of the reports.
(the printer icon was restricted from use).
Fuel Import:
Modified to update mileage on PM Maintenance
properly.
Added Fuel Import Specification (specification
was missing).
Improved update performance.
Equipment:
Added Duration to inspection date to allow for
inspections for different periods such as 6 months instead of 1
year.
ALL:
Added new code to detect screen resolution and
size windows and fields better.
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