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MLTI Device Asset Management and Buyout Procedures

 

This page contains information related to the retirement of the current MLTI MacBook computer devices. All schools including high schools are subject to these procedures for purchasing the retired devices at the conclusion of this school year. Schools may purchase all, some, or none of the devices issued to them.

 

Questions related to this process may be directed to mlti.project@maine.gov. All responses will be posted below.

For information on Maine's new Deployment, please visit the Deployment Page

 

Buyout Timeline

5/22/2013 - Please read our most current update regarding the Round 2 Buyout

5/21/2013 - Please read our update regarding the Round 2 Buyout

The buyout timeline was adjusted 4/28 to allow schools more time in decision making.

  • March 5, 2013, 2:00 PM: Buyout Information Webinar (Recommended)
  • February-March 29, 2013: All MLTI schools update and verify inventory in the Asset Manager (MANDATORY!)
  • April 11, 2013: Asset Manager is frozen
  • April 18, 2013: Buyout Online Database available to schools
  • May 15, 2013: Round 1 Device Buyout Agreement due (MANDATORY!)
  • May 17, 2013: Available device inventories and locations published to MLTI schools
  • May 21, 2013: Round 1 Invoices mailed to SAU
  • May 21, 2013, 5:00 PM: Round 2 School Buyout Online Submissions due (Optional)
  • May 22-23, 2013: Round 2 Preferred Purchases Confirmations sent via email
  • May 23, 2013, 2:00 PM: Round 2 Purchasing Webinar (Login in as a guest)
  • May 29, 2013: Round 2 Invoices mailed to SAU
  • July 19, 2013: Deadline for pick up of devices located at other MLTI schools
  • July 30, 2013: Payment for devices due from all SAUs

 

Questions & Answers

Answers to questions sent to mlti.project@maine.gov will be posted here.

Last updated 3/28/2013

 

Question: Will there be an option to split payments for the buyout over two years?

Answer: All payments for the buyout will be due July 30, 2013. Invoices will be sent prior to the end of the 2012-2013 fiscal year. If an SAU wishes to pay part of the invoice during the current fiscal year and the remainder at the beginning of the 2013-14 fiscal year, that is allowable. The Department will not be able to accommodate payments after July 30, 2013.

 

Question: What version of the Mac OS X operating system will schools be licensed to install after the buyout?

Answer: The MLTI MacBook devices have licenses for Mac OS X v10.5, v10.6, v10.7, and v10.8 provided the device is owned and used by a Maine K-12 school. If the device’s ownership and use is later transferred to a non-Maine school entity, the devices must revert to Mac OS X v10.5.


Question: Could you provide a more comprehensive definition of "good working order?" Does this mean all warranted parts of laptops needing repairs must be completed before they are returned to state?

Answer: Yes, all repairs must be completed. Once returned to the state, a failed part that was under warranty previously would no longer be under warranty. Therefore, the device would not be working, and the State would not be able to resell it to another school or member of the public as a working device.

 

Question: What about parts that are not normally under warranty — such as a broken screen — must that be replaced, as well, before returning to the state or do we just pay the $47 buyout price for that laptop?

Answer: Yes, the non-warranty damage must also be repaired for the device to be considered in good working order. SAU/Schools may only return devices that are in good working order. If an SAU/School is purchasing a device through the buyout at $47, it is at the discretion of the SAU what repairs should be done and how.


Question: Are there any other types of needed repairs, such as deep scratches, etc. that would be considered not in "good working order?"

Answer: For all devices returned to the State and not purchased by the SAU, the devices should be in a condition similar to what one expects of a device after it has been serviced at the MLTI Repair Depot.


Question:  If we purchase some or all of our allotted laptops from the state, when does the 6 month "no transfer of title" (exact date) begin? 

Answer: The exact date is unknown. The state needs to pay the final invoices against the lease. Upon payment, the leasing entity will issue to the state documentation to certify that the lease and buyout amount has been paid in full and that the state now owns the assets. As soon as this occurs, the state can then issue to the SAU similar documentation. The Department is working with the financing entity to expedite this process, but does not anticipate that the process will be completed until late summer at the earliest.


Question: If our school doesn't end up buying them, where would you go to buy them?

Answer: Devices not purchased through Round 1 or Round 2 of the buyout process (please see the 2013 Informational Buyout Packet) by a SAU will be liquidated by the Bureau of General Service, Surplus Property Division. Historically some devices were available at the monthly public sales in Augusta.


Question: How much will the devices cost when they are sold by State Surplus?

Answer: Pricing will be determined by State Surplus.


Question: Will devices sold by State Surplus include a case and charger?

Answer: Generally speaking, yes. Historically, while preparing the devices for sale to the public, some chargers, devices and cases were found not to be in a sellable condition. Therefore, it is possible that eventually there will be a mismatch in numbers of available devices, chargers, and cases.

 

Question: Will devices sold by State Surplus come with the MLTI image? Or do they come with their hard drives erased?

Answer: All computer equipment sold by State Surplus will include a standard Mac OS X v10.5 operating system.

 

Question: Will there a limit on how many you can purchase from State Surplus?

Answer: That will be determined by State Surplus.


Question: Does a high school have to pay for each device?

Answer: Yes, all devices deployed by MLTI are governed by the same Master Lease Agreement regardless of payment plan, and are subject to the same buyout obligation.


Question: Our district is considering purchasing some or all of our MLTI laptops and selling them to our graduating eighth graders.  We are hoping to get the laptops into their hands by the end of the school year so they can use them over the summer.  I understand there is a six month waiting period before we actually take title to the units and can sell them to our students.  Are there any exceptions to this rule?  We think it is important to get the laptops into the hands of our students and their families as soon as possible after the end of the school year.  

Answer: Title to devices purchased by an SAU will be transferred to the SAU as soon as the State receives title from the finance entity. Once title has been transferred from the State to the SAU, the SAU may not transfer title to another entity for six (6) months. If the SAU wishes to issue devices to students for the summer, similar to how devices are issued to students during the school year, that’s fine. However, during the six months following the transfer of title from the State to the SAU, the SAU must maintain the title.

 

Question: The current MLTI Image includes Mac OS X v10.6. After purchasing the devices, how would a school get installers for 10.7 or 10.8?

Answer: The Department will provide digital copies of installers for Mac OS X v10.7 and v10.8 to schools as needed.

 

Question: If we purchase a laptop that needs a part that has been under warranty, what is the exact date that the part under warranty is no longer honored by Apple?

Answer: The MLTI-Applecare warranty and service plan remains in place through June 30, 2013. No repairs may be dispatched to the MLTI Repair Depot after June 30, 2013. Additionally, replacement parts (i.e. batteries or power adapters) may not be ordered under the MLTI-Applecare warranty and service plan after June 30, 2013. Schools with self-service accounts will not able to order parts or create new orders against the MLTI-Applecare warranty and service plan in GSX after June 30, 2013.


Question: Does the MacMini MLTI Task Manager computer from the 2006 distribution have to be paid for if we buy our machines out?

Answer: The MacMini MLTI Task Manager is considered part of the school’s network installation, and is property of the school at the conclusion of the current contract.


Question: Will the ACTEM List be informed when the password for letting us access the database as to whether or not we are buying out the machines is sent out to Superintendents? This information doesn't always make it to Tech Coordinators.

Answer: The MLTI will send notification to the MLTI email distribution list when letters are sent to Superintendents with Buyout Online Database login details. Subscribe to the MLTI email distribution list.

 

Question: If we purchase a laptop that needs a part that has been under warranty, what is the exact date that the part under warranty is no longer honored by Apple?

Answer: The MLTI-Applecare warranty and service plan remains in place through June 30, 2013. No repairs may be dispatched to the MLTI Repair Depot after June 30, 2013. Additionally, replacement parts (i.e. batteries or power adapters) may not be ordered under the MLTI-Applecare warranty and service plan after June 30, 2013. Schools with self-service accounts will not able to order parts or create new orders against the MLTI-Applecare warranty and service plan in GSX after June 30, 2013. Any device dispatched by June 30, 2013, will be serviced (as applicable) under the MLTI-Applecare warranty.

 

Question: Which software titles included on the current MLTI III 2012 image are licensed for continued use?

Answer: See the following table. Please note that all software on the list is licensed for use by Maine schools on these computers, but that the licenses are non-transferable.

 

* License expires 6/30/2013

 

Software TitleDetailsSchool Use
1 to 1 Back UpyesYES
Acorn  YES
Acrobat ReaderFree download from http://get.adobe.com/reader/ YES
Address BookMac OS X bundleYES
Adobe Digital EditionsFree download from www.adobe.com/products/digital-editions.download.html YES
Adobe FlashFree download from http://get.adobe.com/flashplayer/ YES
Adobe ShockWaveFree download from http://get.adobe.com/shockwave/ YES
AppleScript UtilityMac OS X bundleYES
Audio MIDI SetupMac OS X bundleYES
AutomatorMac OS X bundleYES
Bento YES
CalculatorMac OS X bundleYES
ClamXavFree download from http://www.clamxav.com YES
Comic Life YES
Cyberduckfree download from http://cyberduck.ch YES
Data Studio YES
Democracy  No
DVD PlayerMac OS X bundleYES
Encyclopedia Britannica  YES
FirefoxFree download from www.mozilla.org/en-US/firefox/new/ YES
GaragebandMac OS X bundleYES
GeniquestAvailable online at http://concord.org/projects/geniquest YES
Geogebrafree download form http://www.geogebra.org/cms/ YES
Google Earthfree download from http://www.google.com/earth/download/ge/agree.html YES
GrapherMac OS X bundleYES
iCalMac OS X bundleYES
iChatMac OS X bundleYES
iDVDMac OS X bundleYES
iMovieMac OS X bundleYES
iPhotoMac OS X bundleYES
iSyncMac OS X bundleYES
iTunesFree download from http://www.apple.com/itunes/ YES
iWebMac OS X bundleYES
JA Titan   No
Keynote YES
Logger Pro  YES
Mac OS XYes, Mac OS X version 10.5, 10.6, 10.7 or 10.8YES
MailMac OS X bundleYES
Maine Explorer YES*
MindNodeFree download from http://mindnode.com YES
MuseScoreFree download from http://musescore.org YES
MyWorld GIS  YES
NetLogoFree download from http://ccl.northwestern.edu/netlogo/ YES
NoteShare YES
Numbers YES
Omni GraphSketcher  YES*
OmniDazzleFree download from http://www.Omnigroup.com YES
OmniDictionaryFree download from http://www.Omnigroup.com YES
OmniFocus  YES*
OmniGraffle  YES*
OmniOutliner  YES*
OmniWebFree download from http://www.Omnigroup.com YES
Overdrive Media ConsoleFree download from Overdrive.com/software/omc/ YES
Pages YES
PerianFree download from http://perian.org YES
Permission Slip YES
Photo BoothMac OS X bundleYES
PreviewMac OS X bundleYES
ProfCast  YES
QuickTime Player XMac OS X bundleYES
SafariMac OS X bundleYES
ScratchFree download from http://scratch.mit.edu YES
SketchUp Pro YES*
TextEditMac OS X bundleYES
Time MachineMac OS X bundleYES
VoiceOverMac OS X bundleYES
WolfquestFree download from http://www.wolfquest.org YES
Write Room  YES
ZonWeb-based, available at http://www.enterzon.com YES

Buyout Links



Questions about this process may be directed to:


MLTI Project Office
mlti.project@maine.gov
(207) 624-6769



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