Home → For Libraries → Consulting → Services → SCOOP Purchasing Cooperative

SCOOP - Maine Regional Library System Purchasing Cooperative July 1, 2009 - June 30, 2012

Access the SCOOP Purchasing Cooperative

When ordering from Gaylord, use reference number 5037 on the order form under the priority code.

The SCOOP contract for 2009-2012 with the vendor discount catalog and information can be accessed with necessary librarian permissions.

Access this password protected site for the new contract. [A login to the site will appear but it may be behind opened web pages.]

If you lost your username and password or need help, please contact the your consultant [right sidebar].

Vendors for the Scoop Contract 2009-2012
VENDOR	CATEGORY
Audio Editions	Print & Multimedia
Baker & Taylor	Print & Multimedia
Bound to Stay Bound Books, Inc.	Print
Brodart Co.	Print
Brodart Co.	Furniture, Equipment & Supplies
Creative Library Concepts, Inc.	Furniture
Davidson Titles, Inc.	Print & Multimedia
DEMCO, Inc.	Furniture, Equipment & Supplies
Eastern Book Company	Print
Garrett Book Company	Print
Gaylord Bros, Inc.	Furniture & Supplies
Highsmith	Furniture, Equipment & Supplies
Ingram Library Services, Inc.	Print & Multimedia
Perma-Bound Books	Print & Multimedia
Raco Industries/Bar Code Discount Warehouse	Equipment & Supplies
Taped Editions, Inc.	Multimedia
Tucker Library Interiors, LLC	Furniture

Mission Statement

The purpose of the Maine Regional Library System purchasing cooperative known as SCOOP is to help member libraries purchase specified materials at the best possible price and in a timely manner. The types of items included are those typically kept in stock by traditional print, multi-media, library furniture, equipment and supply wholesalers who sell to libraries and bookstores. This coop does not include subscriptions or any materials that require a license.

Eligibility

All members of the Maine Regional Library System are SCOOP Members. MRLS members are listed on the library district websites:

Vendor Requirements

Requirements for ALL Vendors:

Discounts must be greater than those published in vendor's catalog and/or vendor's standard library discount.
Surcharges are not acceptable.
All ordering, shipping and invoicing will be from and to individual libraries unless other arrangements are made with the participants.
Inside delivery is required.
If invoices are not shipped with items, packing slips must be enclosed.
Only vendors offering the same discount to all SCOOP members will be included.
All return shipping and carrying charges for defective items are to be paid by the vendor.

Additional Requirements for Print and Multi-media Vendors:

Free shipping must be included on all orders including standing orders. No exceptions.
Member libraries may set up multiple accounts if they choose in order to meet their individual book-keeping needs. Discounts must be the same for all accounts.
Vendor will be held strictly responsible for furnishing new and perfect publications and will be required to replace any damaged or defective publications without cost to the ordering library, regardless of pre-processing or library markings.

Additional Requirements for Furniture, Equipment and Supply Vendors:

Vendor will be held strictly responsible for furnishing new and perfect items and will be required to replace any damaged or defective items without cost to the ordering library.

SCOOP Responsibilities

SCOOP will maintain a list of its members on the Maine Regional Library System’s Website. SCOOP assumes no responsibility for any business transaction between participating libraries and vendors.

Individual Library Responsibilities

All ordering, shipping, and invoicing will be from and to individual libraries. Individual libraries must contact a chosen vendor to establish a new account , specifying that it is a SCOOP member and citing that vendor’s bid number. Failure to do so may result in a library’s not receiving the full SCOOP discount. Carefully note exclusions and details for individual vendors. Since it is impossible to provide the details of all vendor processing and shipping terms, it is incumbent on the individual library to verify these when setting up an account. School librarians are reminded that this discount is intended for purchase of materials for the library - not for teachers.

SCOOP Committee

Voting Members

Donna Chale, Warsaw Middle School, Pittsfield; Debbie Lozito, Edythe Dyer Community Library, Hampden; Mary Moore, Freeport High School; Betsy Pohl, Lithgow Public Library, Augusta; Ann Rea, Beal College, Bangor; Joy Russo, Kennebunk High School; Melanie Taylor Coombs, Farmington Public Library; and Julia Wilcox, Portland Public Library;