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Travel FAQs

  1. State travel management requirements for Maine State Employees while traveling on State business:
    • Refer to Chapter 10 of the State Administrative & Accounting Manual (SAAM).
  2. Travel & Expense Reimbursement Policy:
    • Contact your Department or Agency Finance Office
  3. Lodging Waivers:
    • In excess of 110% of the maximum allowed must have prior approval in writing.
    • Up to 110% of the maximum allowed does not require prior approval.
    • Please contact your Department or Agency Finance Office in order to receive the proper waiver(s).
    • If lodging is at the site of the conference/seminar, there is an automatic waiver.
  4. Car rentals, air charters & all travel related exceptions:
    • Must have prior approval in writing.
    • Contact your Department or Agency Finance Office.
  5. Current Per Diem Rates including maximum lodging allowance and meal reimbursement guidelines:
    • Refer to Chapter 10, sections 10.30 and 10.40 of SAAM manual.
    • U.S. Pro Rata Per Diem Rates can be found at U.S. General Services Administration. (Click on Policy, Travel Management and then Per Diem Rates)

    • Out of the Country Pro Rata Per Diem Breakdown:

      20% of Meal Allowance = Breakfast
      20% of Meal Allowance = Lunch
      55% of Meal Allowance = Dinner
      5% considered for incidentals

  6. Out-of-State Travel (Form BP 14) & Travel Advance information or questions about unsettled Travel Advances:
    • Contact your Department or Agency Finance Office.
  7. Expense Account Vouchers
    • Contact your Department or Agency Finance Office.
  8. Mileage Allowance:

    9. (Per Collective Bargaining Agreement)
    • ARTICLE. EXPENSE REIMBURSEMENT
      1. Effective January 1, 2007, the mileage allowance will be increased to thirty-eight cents ($.38) per mile.
      2. Effective July 1, 2007, the mileage allowance will be increased to forty cents ($.40) per mile.
      3. Effective July 1, 2008, the mileage allowance will be increased to forty-two cents ($.42) per mile.
      4. Effective January 1, 2009, the mileage allowance will be increased to forty-four cents ($.44) per mile.
      5. Effective July 1, 2007 Employees who are disabled and use their own personal adapted vehicle on State business, shall receive the current mileage reimbursement plus an additional ten cents ($.10) per mile.
      6. The State retains the right to require employees to use State vehicles in lieu of mileage reimbursement.