State Agency Record Managers

Records Management provides assistance to State Agencies in the effective management of their records by consulting with State agency Records Officers to establish disposition schedules, which define the number of years a given record series remains in the agency, whether it is sent to the Records Center, for how long, and whether its final disposition is destruction or retention in the Division of Archives Services. Records Management also provides technical assistance to improve procedures for maintaining, storing and servicing records. Agencies cannot purchase storage or records conversion equipment without approval from this division.

new Records Management Newsletter - Vol. 1 #1

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For Policy or Local Records questions email Nina Osier or contact her at 287-5799.
For Scheduling Records contact Barry Marshall or contact him at 287-5798.

The Imaging Center provides copies (both scanned and photographic) of records from Maine State Archives holdings. It also serves as a standards resource for microfilming throughout state government, including the certification of potential vendors of microfilming services. For more information, please contact Peter Mallow (287-5796). Large format items such as maps must be reproduced by our Graphics Studio. Roy Wells (287-5777) can supply additional information about this unit and its capabilities.

The Records Center provides safe, environmentally controlled storage for agency records that must be temporarily retained, but which do not need to be maintained in high cost office space. Agencies may phone, FAX or mail requests, which are retrieved within 24 hours; earlier for emergencies. Large reference activities are conducted by agency personnel themselves at the Records Center or Archives. Contact Mike Lawrence (287-5792).

Records Schedules & Rules:

General Records Schedules (Affecting all State Agencies)
State Agency Records
Download State Government Records Forms
Local Government Records
Guidelines for email management .
PowerPoint Email Management Presentation
Guidelines for Your Records Management Program is published by the Records Management Services Division for use by State of Maine employees. It describes how the records management program operates, what services are offered, and how to take advantage of these services. Specific topics include how to write records retention schedules; what is, and is not, an official State record; and how to use the State Records Center's services. This is a Microsoft Word 97 document. (File 408kb, 45 pages).

This page was last updated on December 15, 2008.

RESOURCES FOR...

State Agency Record Managers

Records Schedules & Rules: