Construction Support Documents

Below are the latest versions of our policies, forms, manuals and presentations. They are for use by personnel working on Maine Department of Transportation contracts. They should not be interpreted to provide a legal standard. We recommend that you download a new version each time you need it, to assure that you are using the latest version.

Please contact us if you have questions or comments, need additional information, or would like to receive automated notifications when this page is updated:

• Kevin W. Hanlon - Documentation Engineer
• Lenny Lidback - Contract Closer
• Stephen Cain - Contract Closer
• Roxane Cleaves - Contract Closer

Date Revised	Title
Current Policies
3/29/2023	Acceptance of Failing Granular Materials Guidelines
1/31/2023	HMA Sampling and Testing Policies and Procedures (pdf)
2/24/2011	Materials purchased but not yet Incorporated into the Work
Manuals & Forms
10/14/2021	Davis-Bacon Wage Determination Conformance Request Guide (PDF)
6/3/2014	511 Project Form
10/6/2006	Accident Report (doc)
7/18/2023	Additional Classification Form (pdf)
4/3/2024	Ancillary Structures Completion Report-4-3-24 (xlxs)
4/11/2024	As Built Guidance - Preservation and CHIP Projects
4/11/2024	As Built Plan Guidance
3/9/2020	Bridge Summary and Completion (doc)
1/5/2024	Civil Rights Whole Poster Board Packet
9/8/2022	Commercially Useful Function Form (PDF) (word)
6/7/2024	Completion of Physical Work Notification (doc) Completion of Physical work Guide (pdf)
4/11/2023	Concrete Placement Checklist (docx)
4/11/2023	Concrete Postplacement Checklist (docx)
4/11/2023	Concrete Preplacement Checklist (docx)
12/9/2009	Contract Modification (doc)
3/25/2008	Contract Modification Tracking Sheet (xls)
10/16/2020	Contract Time Charge Report (doc)
5/20/2014	Contractor Performance Ratings (doc)
5/8/2019	Contractor Performance Ratings Instructions (doc)
6/28/2022	Drew Report (Daily Report of Equipment Rental) (xls)
3/3/2016	Electronic Documentaion File Setup
7/26/2013	Emergency Telephone Numbers (doc)
7/13/2015	Field Manager Users Guide (4.8a)
9/26/2013	Final DBE Payment form (pdf)
3/3/2016	Final Documentation Inventory List
5/22/2006	Flagger Report (xls)
11/2/2004	Fringe Benefit Reporting Form (doc)
6/11/2020	Hamburg Wheel Tracker Worksheet
2/9/2020	HMA - Joint Density Cores Randoms Generator
4/15/2015	HMA and PCC Sample Identification Form - Instruction Guide
6/30/2023	HMA and PCC Sample Identification Form and W\C Calculator
5/11/2023	HMA Random Number Generator (xlms)
2/6/2019	Letterhead for Resident Letters (doc)
10/14/2021	MaineDOT Contractors Guide to Davis-Bacon (PDF) (word)
8/18/2020	MaineDOT Foreign Steel Form (xlsx)
10/15/2020	MaineDOT HMA Aggregate Submittal Form (.xlsm)
4/15/2020	MaineDOT New Pit or Quarry Request Form (.pdf)
4/15/2020	MaineDOT RAP Qualification Request Form (.pdf)
8/15/2017	Near Miss Form (xlsx)
5/14/2010	Notice of Failing Material (pdf)
5/3/2022	Pavement Removal/Repair Form and Policy (xls)
6/19/2020	Paving Report (Detailed) (xlsm)
6/12/2014	Paving Report (Simple) (doc)
8/10/2010	Payroll Interview form (pdf)
5/10/2013	Payroll Tracking Sheet (xls)
12/11/2009	Pile Driving Log (xls)
4/1/2004	Pit Authorization (doc)
7/24/2014	Pre-Construction sign-in Sheet (xls)
6/11/2024	Preconstruction Meeting Minutes
4/13/2010	Progress Meeting Cancellation (doc)
9/22/2023	Progress Meeting Minutes (doc)
5/6/2019	Project Alert Press Release Form for Consultants
4/13/2010	Quality Assurance Concrete Testing (xls)
4/13/2010	Rebar Quantity Sheet (xls)
4/19/2013	Record Keeping Manual 2013
7/18/2023	Request for New Wage Classification (pdf)
9/15/2022	Resident Checklist (pdf)
4/13/2023	Residents Civil Rights Duties (pdf)
3/9/2020	Right of Way
4/13/2010	Rotational Capacity Tests (xls)
4/1/2004	Rounding Quantity (xls)
6/12/2013	Sales Tax Exemption Certificate for MDOT projects (pdf)
3/1/2012	SEWPCP Review Checklist
3/1/2012	SPCCP Checklist
2/27/2018	Speed Limit Reduction Process & Form
6/7/2023	Submittal Review and Approval Matrix
2/27/2012	Submittal Review Checklist
3/9/2020	Time Charge Report (xls)
6/28/2022	Time Charge Report for Working Days (xls)
4/1/2004	Truck Tally Sheet (doc)
10/16/2020	Weekly Time Charge Report (doc)
7/12/2023	Work Permit (doc)
Presentations
3/26/2013	001 - Materials, Testing, & Exploration (ppt)
3/16/2016	2016 OJT Presentation (ppt)
3/26/2013	Drainage TrainingA (ppt)
4/22/2015	Environmental Presentation
10/11/2023	Estimation Workshop Videos
3/26/2013	Focus Five with WOW
3/26/2013	GPS and Construction
3/26/2013	HMA Training (2013)
2/24/2011	How to Pay for Stockpiled Materials
4/15/2016	Inspector Training Presentation
3/26/2013	Night Work
3/26/2013	Reports (ppt)
3/26/2013	Section 203 ? Embankment