State of Maine employees, please visit the Procurement Services intranet site to access all procurement-related forms and templates.
The forms provided on this page are for public information purposes only. All forms are in PDF.
Reference Document | Description of Use |
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This form is required when awards are made using federal funds such as 013 and 015 and the dollar value exceeds $25,000.00.
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Low Cost Service Contract (LCSC) - Revised 3/1/2024
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This form is used to contract casual, intermittent, or other special services for which the Department may pay the Contractor a maximum of $5,000 over the contract period. This form is limited to one contract per twelve consecutive month period by the Department for the same service with the same Contractor.
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Service Contract (SC) - Revised 2/7/2024
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This document must be used for contracts over $5,000 in value (and can be used for lower value contracts at the discretion of the Department).
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IT Service Contract (IT-SC) - Revised 2/7/2024
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This document is used for all Information Technology contracts of any dollar amount.
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OIT Confidentiality and Non-Disclosure Agreement (NDA) - Revised 12/8/2023 | This form should be included in IT Contracts where there is the collection, accessing, usage, storage, processing, disposition, and/or disclosure of State data with a PII impact level of Moderate or High, although its use may be advisable in certain contracts involving data assessed at a PII impact level of Low, depending on the nature of the sensitivity of the data involved. NOTE: For any IT contracts where FEDERAL TAX INFORMATION will be processed or stored (PII impact level HIGH), the IRS Requires (Per IRS Publication 1075) that Exhibit 7 Safeguarding Contract Language be included within the contract. |
This form should be used to make a change or modification to any Service Contract contract document. This form can also be used for renewals of competitively awarded contracts (i.e. a completely new contract is not required).
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IT Contract Amendment - Revised 6/6/2023 | This form should be used to make a change or modification to any BP54-IT contract document. This form can also be used for renewals of competitively awarded contracts (i.e. a completely new contract is not required). |
This terms and conditions document is generally used only by Buyers within the Division of Procurement Services. It is primarily for purchases of goods (and some limited services) using a Buyer Purchase Order (BPO) or Master Agreement (MA) in the State's financial system.
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