Maine WIC Nutrition Program
State Plan

The Maine Department of Health and Human Services, Center for Disease Control, Special Supplemental Nutrition Program for Women, Infants and Children (WIC) State Plan is submitted by August 15 annually to the US Department of Agriculture, Food and Nutrition Services for approval of program operations.

The ME WIC program is requesting public comment on the WIC State plan for Federal Fiscal Year 2025 (October 1, 2024 - September 30, 2025). Although comments are accepted anytime throughout the year, this serves as a reminder as we approach the August 15th submission date. Please submit comments to the email below. 

NOTICE: Comments submitted to the Department are public record. The Department regularly discloses public comments to requesters and make comments publicly available on its website.

DO NOT INCLUDE any information you do not intend to make public, such as medical or other personal information. Comments submitted by email create records which will include the sender’s email address. Should you wish to maintain the privacy of the sending email, the Department encourages you to submit your written comments via conventional mail, withholding applicable contact information you do not wish to make public from the submission.

Send your comments to wic.maine@maine.gov.by 5:00 PM on July 21, 2024 and reference the Policy No in the subject line.

 

Section	Document Name/ Type	Pg /Question No	Description of Amendment	Policy No	Revised Date
IS-5	IS-5 Local Agency IT Requirements	1	Policy item 1: Added "internet access, data plans and hotspots. Procedure1: Update 3 to "8" - correction. Updated Minimum Configuration table, Operating System with "or Microsoft Windows 11"	15-5 Local Agency IT requirements	10/1/2024
Letter head	State Certified Letter for Loaner ebp Rental	1	updated letter head and NDS	Appendix-BF-6-D	10/1/2024
Entire doc	BFPC Recruitment Flyer	all	delete doc	>Appendix BFPC-1-B PC Recruit Flyer (PDF)	6/22/2024
Headers	Appendix FD-7-A Formula Returned Log (Excel)	entire document	Remove donation tab	Appendix FD-7-A Formula Returned Log (Excel)	10/1/2024
Entire Doc	Appendix NS-2-J Special Formula Voucher Sample (PDF)		Delete doc	Appendix NS-2-J Special Formula Voucher Sample (PDF)	10/1/2024
Procedure 2,5	Prenatal and Breastfeeding Contacts	2,3	added diaper review and safe sleep	BF-4 Prenatal and Breastfeeding Contacts	6/25/2024
Prcedure 1.4.4.2	Breastfeeding Food Packages	2	Typo	BF-5 Breastfeeding Food Packages	6/26/2024
Loan agreement	Breast Pump Loaner Agreement Form	1	Update return date to first birthday	BF-Appendix-6-B Loaner Pump Agreement Form	6/27/2024
Procedures	Establishing a Breastfeeding Peer Counselor Program	1	Remove reference to BFPC Recruitment flyer	BFPC-1  Establishing a Breastfeeding Peer Counselor Program	6/23/2024
Policy & Procedure	Breastfeeding Peer Counselor Supervisor Scope of Practice	2, 3	Updated training hours and BFPC survey dates	BFPC-6 Breastfeeding Peer Counselor Supervisor Scope of Practice	6/21/2024
Logo	Breast/chestfeeding Peer Counselor Confidentiality Statement	Logo	remove loving support logo and change client to participant	BFPC-Appendix-2-B BFPC Confidentiality Statement	6/24/2024
Procedure	Eligibility Application Process, Identification Requirements and Documentation		remove folder language	CE-1 Eligibility Application Process, Identification Requirements and Documentation	10/1/2024
Procedures 17.1	Income Eligibility Determination and Documentation	9	Remove redundant/confusing terms	CE-2 Income Eligibility Determination and Documentation	6/20/2024
R&R	Rights and Responsibilities Signature Page	2	Added right/responsibility for approving/denying a WIC transaction	CE-Appendix-1-C	4/4/2024
	Caseload Management	1,2	Updated reporting tool to PowerBI removed online nutrition education option	CM-1 No Show	5/14/2024
Procedures	Caseload Allocation of Services	Pg2	Added prior approval for closure of a clinic	CM-2 Caseload Allocation of Services	6/7/2024
Top part	Appendix CM-2-A Proposed Clinic Site Description Form (Excel)	Pg 1	Added prior approval for closure of a clinic	CM-Appendix-2-A- Proposed LA Clinic Site Description Form	6/7/2024
	Public Notification Requirements and Nondiscrimination Notification	1	addition of language "including gender identity and sexual orientation)	CR-1 Public Notice and NDS	10/1/2024
	Civil Rights Complaint Process	1	addition of language "including gender identity and sexual orientation)	CR-4 Civil Rights Complaint Process	10/1/2024
Policy	Food Benefits Disposition	1,2	Remove direct bill and special medical voucher wording and remove need for signature page for replacement eWIC card	FD-3 Food Benefit Disposition	10/1/2024
Policy & Procedure	FD-6 Return of Formula (PDF)	1,3	Remove donation language and formula exchange update	FD-6 Return of Formula (PDF)	10/1/2024
ALL	Farmer Interactive Training		Update-FDP Training Types	FMNP 2-A Appx NEW	3/25/2024
ALL	Farmer Monitoring		Header for 50th and added number list; FDP site options;	FMNP-4 -A Appx NEW	3/22/2024
ALL	eWIC Farmer Compliance Buy (PrintForm).docx		Header for 50th and added number list;	FMNP-4 -C Appx NEW	3/22/2024
IS-1	System Planning and Operations IS-1	1	Added LA responsibility details to acquire "internet services, data plans, and hotspots".	IS-1 System Planning and Operation	10/1/2024
IS-2	Participant Characteristics Policy	3 and 4	Added details from Westat provided guidance for participant characteristics: New EBT data section, request for APL and Vendor List, and redemption.  Added new fields = HHID, EBT card number, Home Zip and Record Reference Date for PC2024 submission due 9/1/24.	IS-2 Participant Characteristics	10/1/24
Procedure	Nutrition Coordinator Responsibilities	2	remove donatation	NS-4	10/1/2024
5	Staff Training	Pg 4	Local Agency Directors or designated staff will attend one WIC interactive vendor training sessions every three (3) years.	OM 12	6/20/2024
Policy	Dual Participation	pg 1	Removed mulitpl ITOs only 1 in Maine now	OM-9	6/21/2024
10. This Agreement is non-transferable.	VM-1-C Vendor Agreement	13	remove "and the Vendor stamp"	VM 1 C Vendor Agreement	6/11/2024
14.2	Vendor Management  Selection and Authorization	4	remove "and the Vendor stamp"	VM-1	6/11/2024
14.2.1	Vendor Management  Selection and Authorization	4	Add: 14.2.1.Change in Corporate Parent with five or more chain stores with no change in location, store name, staff, system, food, and banking, shall notify the State Agency of the plan 30 days prior to the effective date.  A Vendor Agreement will be provided.	VM-1	6/11/2024
Market Basket, Inc. Address	Vendor Infant Formula Supplier List	1	Market Basket St address update  from:10 Main St to: 875 East St	VM-1 Appendix VM 1-B	6/20/2024
WIC Food Categories & Approved Food List	Vendor Training Guide	5	1St page update and ADD: Shelf Tag information PG 5	VM-2-A Appx	6/18/2024
ALL	Interactive Training Attended.dotx		Update-FDP Training Types	VM-2-B Appx NEW	3/21/2024
ALL	Monitoring.dotx		Header for 50th and reorder foods	VM-4 Appendix	3/20/2024
Fresh Fruits & Vegetables	Minimum Stock Requirements .6.11.24	1	3rd vegetable	VM-Appendix-1-A_MinimumStockRequirements	6/11/2024
Upper half	VM-Appendix-5-B_ComplianceBuyCardLog.dotx	1	Updated URLs for purchase details.	VM-Appendix-5-B	3/20/2024