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Maine Bureau of Corporations, Elections, and Commissions, Department of the Secretary of State

Division of Corporations, UCC and Commissions

 

NOTICE: In observance of Labor Day, the Division of Corporations, UCC & Commissions will be closed on Monday, September 1, 2014.

Important Notary Law Change - Effective September 12, 2009 (.pdf)

Notaries Public

Notary Public is an ancient office dating back before the Roman Empire. American pioneer history is replete with examples of notarial assistance. Among them: the processing of land or mining claims, the authentication of public or private documents, and the reading and writing of general correspondence. Since that time, the official duties and significance of American Notaries Public have expanded considerably, largely through statutes enacted by the states. More than simply a scrivener, the Notary Public of today acts as a liaison between the government and its citizens; facilitating the authorization of numerous important transactions. Today in Maine, the need for notarial services is cited throughout Maine law. Notaries Public have duties and responsibilities that confer upon them the trust and faith of the public. Notaries Public are authorized to perform certain official duties that are critical to those who need them. The primary duty is to formally witness transactions involving paper documents. Maine Notaries like those in Florida and South Carolina, can officiate at wedding ceremonies. Once commissioned as a Notary Public, it is the responsibility of the Notary Public to maintain a level of education appropriate for conducting notarial duties. The Secretary of State encourages Notaries to attend workshops on a yearly basis to remain current and avoid conducting inappropriate or flawed notarizations. Today, Maine and New Hampshire** adult residents can become and function as Maine Notaries Public.

** Only NH residents who are regularly employed or carry on a trade or business in Maine can be commissioned as a Notary Public in Maine

Primary Laws relating to Notaries Public

Title 4, c.19, Title 4, c.22, Title 5 Section 82

The Secretary of State also has the authority to promulgate administrative rules for certain aspects of the commissioning process. For more information, please review 29-250 CMR Ch. 700, entitled Rules Governing Eligibility and Procedures for Appointment and Renewal of Commissions of Notaries Public.

The applications for Maine and New Hampshire residents seeking appointment as a Maine Notary Public can be downloaded, completed, and mailed to this office. The applications are in an Adobe Acrobat fillable format that can be completed on-screen, printed locally from your computer and mailed this office. The fee for a Notary Public commission is $50.00.

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Notary Public Handbook and Resource Guide (.pdf)

New Notary Public Commission

Application for appointment as a Maine Notary Public - for Maine residents only (.pdf)

Application for appointment as a Maine Notary Public - for New Hampshire residents only (.pdf)


Renewal of Notary Public Commission

How to renew your Notary Public Commission - for Maine residents only (.pdf)

Application for renewal as a Maine Notary Public - for New Hampshire residents only (.pdf)


Changes to your Notary Public Commission Information

How to update your Notary Public Commission Information

Notice of Change in Official Notarial Signature Form


Sample Forms

Sample Notarization Forms


Notaries and most commissioned or appointed state officials must be sworn into office by a Dedimus Justice . Persons holding this unique office are appointed by the Governor for life. Applications are handled by the Notary Office.

In April of 1993, the Informed Notaries of Maine was formed as a private, professional association for Notaries Public in the State of Maine; unlike many national organizations which deal with Notaries from many different states and territories in the United States, this group is expressly dedicated to issues, practices and education of Notaries Public in the State of Maine; they offer a source of reference, support and information, unlike many national groups, which is aimed at the Notaries Public in the State of Maine. For more information concerning membership in this organization, contact them at (207) 619-0806 . Membership in this organization is voluntary; this is a private, professional association and any membership expenses must be paid directly to this organization. However, our office urges you to participate in this fine organization that benefits all Notaries

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