Supervision, Monitoring, and Support - Monitoring Process

Office of Special Services & Inclusive Education

Monitoring Process

 

  1. Self Assessment: Districts complete 2024-2025 Self Assessment form by due date noted in the Monitoring Timeline. 

  2. Site Visit: The team will come onsite to verify information reviewed as part of the Self Assessment as well as forms, policies, and federal indicator data.  Date of onsite visit is included in the Letter of Notification, June email.

  3. Next Steps:
    1.  Pre-findings, if applicable, correction within 30 days (optional).
    2. Child-specific findings related to Abbreviated Day documentation must be corrected within 30 days.
    3. Summary of Findings  and Corrective Action Plan 
      1. Issued on January 31 for site visits November-December.
      2. Issued on June 30 for site visits April-May.
    4. CAP Specific training and support as needed throughout the year.

Federal Regulations dictate correction of each instance of noncompliance as soon as possible but in no case longer than one year. (OSEP Q&A 23-01)

Please note that the process varies for Communities Without Schools (CWS) and Regional Programs.  Please see Monitoring Timeline and Resources for more information.