State Agency Records Officers and Assistants

"The head of each state agency or local government agency shall establish and maintain an active, continuing program for the economical and efficient management of any records in compliance with the standards, procedures and regulations issued by the State Archivist." – from Title 5, §95.

Part of this management of agency records under Title 5 is for agencies to appoint a Records Officer.

• The records officer will be responsible for the economical and efficient management of all records for that agency, including digital records, in compliance with the policies of the State Archivist.
• The person chosen as records officer should have a thorough knowledge of the organization and its functions, as well as sufficient authority to carry out the duties and sufficient time to do so.
• Any new schedules or amendments submitted to the Maine State Archives must be signed by the agency records officer.
• The records officer will ensure that assistant records officers are appointed as needed.

Below is a searchable list of State Agency Records Officers and Assistants, which will be updated periodically. You can search by name, department, or bureau.

If you require a printable list specifically for your agency with further information, please contact us and we will email you a list in PDF format. Employees can look at the list below to find the Records Officer in their office who can assist them with schedule or other Records Management questions. If there is no Records Officer listed or if the information is not current or correct, contact the Records Management Department for assistance.